Job Title: Administration Manager
Company: KYA Services, LLC
Location: Santa Ana, CA
Employment Type: Full-Time
Salary Range: $85,000 - $90,000
About KYA
KYA is a leading specialty construction company focused on delivering high-quality environments through innovation, integrity and operational excellence. We are committed to building strong teams, developing leaders and creating efficient systems that support scalable growth. Recognized as a USA TODAY Top Workplace, we foster a collaborative, team-oriented culture that values innovation, well-being and shared success. We empower our team members to listen, understand and advise, creating an environment where every voice contributes to meaningful impact.
Position Overview
KYA is seeking a highly organized, proactive, and solutions-driven Administration Manager to lead and oversee the daily operations of the Administration Department. This role is critical to ensuring consistency, efficiency, and alignment across administrative functions, while supporting company-wide initiatives and leadership priorities.
The ideal candidate is a strong leader who thrives in a fast-paced environment, has a passion for process improvement, and can effectively manage both people and systems.
Key Responsibilities
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Oversee day-to-day operations of the Administration Department, ensuring efficiency and accuracy
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Lead, mentor and develop a team of Administrators
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Establish, implement, and maintain policies and procedures to support operational excellence
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Partner cross-functionally with Marketing, IT, and Business Development teams
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Manage internal processes including onboarding coordination, documentation, and compliance tracking
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Oversee budget tracking and administrative cost controls
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Ensure proper documentation, file management and record-keeping systems are maintained
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Identify opportunities for process improvement and implement scalable solutions
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Support leadership with reporting, project coordination and strategic initiatives
Qualifications
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Bachelor’s degree in Business Administration or related field preferred
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5+ years of administrative or operations experience, with at least 2+ years in a leadership role
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Strong leadership and team management skills
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Excellent organizational and time management abilities
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Experience developing and implementing policies and procedures
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Strong communication and interpersonal skills
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Proficiency in Google Workspace and administrative systems
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Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Key Competencies
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Leadership & Team Development
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Process Improvement & Systems Thinking
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Attention to Detail
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Communication & Collaboration
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Accountability & Ownership
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Strategic Thinking
Why Join KYA
Opportunity to be part of a growing, innovative company
Collaborative and team-oriented culture
Leadership development and growth opportunities
Competitive compensation and benefits package
