Associate’s degree in human resources, business administration, or related field preferred but not required.
One (1) to three (3) years of administrative or Human Resources experience preferred.
Experience with UKG Ready preferred. Company Overview
ARCA is the largest and longest established provider of services for people with developmental disabilities in. We are dedicated to fostering a supportive and inclusive environment where our team members can thrive while making a meaningful difference in the lives of those we serve.
Overview
The Human Resources Assistant provides administrative and operational support to the Human Resources Department. This position assists with employee records management, personnel actions, benefits administration, employee communications, surveys, compliance activities, scheduling, and departmental correspondence. The Human Resources Assistant works closely with the Human Resources Director, HR Generalist, and Benefits Administrator to support departmental operations and provide exceptional customer service to employees and management.
Duties
- Maintains accurate and confidential employee personnel files and Human Resources records.
- Processes personnel actions and employee data changes in UKG Ready and in ARCA’s HR file structure.
- Updates and maintains employee information in ARCA's Human Resources Information System (HRIS).
- Prepares employment verification letters, monitors Human Resources inboxes and Human Resources correspondence for the Human Resources Director, Benefits Administrator and HR Generalist.
- Respond to employee inquiries in a professional and timely manner.
- Supports onboarding and new hire paperwork processes.
- Assists with record retention and filing in accordance with ARCA and regulatory requirements.
- Benefits and Payroll Support
- Assists employees with benefits enrollment, changes, and questions.
- Supports annual open enrollment activities.
- Coordinates with payroll personnel to ensure accurate employee information.
- Maintains records related to leave requests, attendance, and benefits administration.
- Assists with benefits documentation and vendor correspondence as assigned.
- Supports employee wellness and engagement initiatives.
- Compliance and Reporting
- Assists with Human Resources audits and preparation of reports.
- Manages I-9 processes and maintains compliance with federal employment regulations.
- Maintains required employment documentation and personnel records.
- Supports compliance with CARF standards and applicable federal and state employment
- Supports special projects and departmental initiatives.
- Maintains strict confidentiality regarding employee and organizational information.
- Employee relations and engagement support
- Provides excellent customer service to employees and management.
- Assists with employee engagement, recognition, and morale-building activities.
- Supports Human Resources team members in addressing routine employee concerns.
- Tracks performance review completion and notifies Human Resources Director when reviews require follow-up or Performance Improvement Plan (PIP) consideration.
- Assists with employee communications, surveys, and department announcements.
- Promotes positive employee relations through professional, respectful interactions.
- General Responsibilities
- Completes required orientation training and annual in-service training.
- Demonstrates commitment to ARCA's mission, vision, values, and SPIRIT Code.
- Supports continuous improvement initiatives within the Human Resources Department.
- Performs other duties as assigned.
- Qualifications / Performance Requirements
- Knowledge, Skills, and Abilities
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to manage confidential and sensitive information with discretion.
- Strong customer service and interpersonal skills.
- Proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
- Working knowledge of HRIS systems is preferred. Strong attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Ability to work independently and collaboratively within a team environment.
- Knowledge of Human Resources processes and employment regulations preferred.
Physical & Environmental Requirements (ADA)
Work is performed in an office environment and requires prolonged periods of sitting, computer work, and telephone communication. (This position does not qualify for hybrid or remote opportunities). Must be able to move throughout office locations, lift and carry materials weighing up to twenty (40) pounds, organize work effectively, maintain confidentiality, and meet deadlines. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions
Requirements
- Associate’s degree in human resources, business administration, or related field preferred but not required.
- One (1) to three (3) years of administrative or Human Resources experience preferred.
- Experience with UKG Ready preferred.
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Application Question(s):
- How many years of HR experience do you have, and what areas of Human Resources have you worked in?
- Please describe your highest level of education.
- Do you have a valid driver's license and a good driving record?
- Are you a previous employee at ARCA? If so, list dates.
- ARCA maintains a 100% drug-free workplace (including medical and non-medical marijuana) to comply with federal regulations and protect the safety of employees and those we serve. I agree to take a pre-hire drug test and confirm I can pass it.
Work Location: In person
