We are seeking a detail-oriented and proactive Administrative Recruiter & Coordinator to join our team. This role is a mix of high-level office administration, full-cycle recruitment support, and training coordination—perfect for someone who excels at multitasking and keeping operations running smoothly.
The ideal candidate is a "people person" with a knack for organization, ensuring that both our staff and our potential hires have a seamless experience from the first phone call to the final onboarding step.
Project Staffing, LLC. And Project Flagging, LLC. is a proud member of Maine Staffing Group and has been the go-to for local businesses for over 25 years. Whether the need is a single superstar or a whole dream team, we've got the magic touch to craft a solution that hits strategic goals out of the park!
Key Responsibilities
Recruitment & Interview Management:
- Interviewing: Conduct initial interviews and facilitate the onboarding process for new hires.
- Scheduling: Actively confirm, follow up, and reschedule interviews as needed to maintain a full hiring pipeline.
Training & Class Coordination:
- Scheduling: Manage the calendar for class scheduling, ensuring all sessions are organized and attendees are notified.
- Confirmations: Send out timely confirmations for all classes and upcoming interviews.
- Documentation: Responsible for all after-class paperwork, ensuring training records are accurate and filed correctly.
Administrative & Office Support:
- Phone Management: Answer and direct incoming calls to the appropriate staff members.
- Data Management: Perform accurate and timely data entry across various internal systems.
- Reporting: Collect and generate various weekly reports for management review.
- Timesheets: Oversee the collection and processing of daily timesheets.
Operations & Logistics:
- Maintain office and flagging inventory and oversee ordering to ensure the team has necessary supplies.
- Ensure the front-of-house and administrative functions remain organized and efficient.
Qualifications
- Experience: Proven work history in Reception or Administrative roles.
- Education: High school diploma or equivalent is required.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Ability to handle repetitive data tasks and detailed paperwork alongside high-priority scheduling.
Compensation:
Benefits:
- 401k
- Health insurance
- Dental insurance
- Vision Insurance
- Life insurance
- Short term disability & long term disability
- Paid time off (PTO)
- Supplemental insurances (pet insurance, critical illness, &more !)
Schedule:
- Full time (40 hours)
- Monday – Friday
- 8-hour shift
Work Environment:
- Modern office setting
- In-person
- Business casual work attire
- Occasional weekends required
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Pay: $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative: 1 year (Preferred)
License/Certification:
- Driver's License (Preferred)
Ability to Commute:
- Hooksett, NH 03106 (Preferred)
Work Location: In person
