Job Summary
This is a part time position! Hours needed are Friday 7:40-4:30 and Saturdays 7:40-1 with possibility of additional hours. We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors and clients, manage incoming calls with professionalism, and support daily administrative operations. Your energetic approach and organizational skills will help create a positive environment and ensure smooth office functioning. This paid position offers an exciting opportunity to develop your office management and customer service expertise while contributing to a vibrant team.
Duties
- Greet visitors warmly and direct them appropriately, ensuring a positive first impression.
- Manage multi-line phone systems, answer inquiries, and route calls efficiently using professional phone etiquette.
- Handle incoming and outgoing correspondence, including emails, mail, and packages.
- Maintain organized front desk area, including scheduling appointments and managing visitor logs.
- Support office management tasks such as data entry, filing, proofreading, and updating spreadsheets using productivity software like Microsoft Office.
- Assist with calendar management for staff or executives to coordinate meetings and appointments.
- Utilize computer skills to perform clerical tasks, including word processing, document preparation.
Skills
- Proven experience in office administration or front desk roles with strong organizational skills.
- Excellent customer service skills combined with effective phone communication and phone etiquette.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry.
- Technical proficiency in computer literacy, including keyboard typing speed and accuracy.
- Ability to manage multi-line phone systems confidently while maintaining professionalism under pressure.
- Bilingual abilities are highly desirable to serve diverse client needs effectively.
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
- Experience with office management software such as QuickBooks is a plus.
- Demonstrated clerical experience including proofreading, document formatting, and calendar management.
- Personal assistant or administrative support experience that highlights multitasking capabilities is advantageous.
This role is perfect for motivated individuals eager to showcase their organizational talents while delivering exceptional customer support in a lively office environment. Join us to be an essential part of our team where your skills will make a real difference every day!
SERIOUS INQUIRIES ONLY
Pay: $17.00 - $19.00 per hour
Benefits:
Work Location: In person
