Overview
We are seeking an energetic and highly organized Operation Assistant / Coordinator to join our dynamic team. This role is vital in ensuring smooth daily operations within our office environment, providing exceptional administrative support, and maintaining efficient communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills to help us achieve operational excellence and deliver outstanding service to our clients and staff. This paid position offers a fantastic opportunity to develop your office management expertise and contribute to a positive workplace atmosphere.
Job Responsibilities
- Receive, manage, and track product samples throughout the development process.
- Assist in coordinating product testing, prepare and submit testing requests, complete required testing documentation, and follow up on test reports.
- Review and verify product development documents to ensure sample details, factory information, product specifications, and artwork are accurate and consistent.
- Create and maintain product information documents, including product specifications and development records, to support purchase order creation and production.
- Review carton markings, labels, packaging artwork, and related documentation for accuracy and compliance with customer requirements.
- Perform other duties and projects as assigned by the supervisor.
- Strong attention to detail and excellent organizational skills.
- Able to work independently while effectively communicating and coordinating with factories and cross-functional teams.
- Proactive, eager to learn, enthusiastic, responsive, dependable, and willing to take on new challenges.
- A collaborative team player with a commitment to long-term career growth.
- Experience with product development, product specifications, or product testing/regulatory documentation is a plus.
- Speaking, reading and writing Mandarin Chinese proficiency is a plus, but not required.
- Perform data entry tasks using Microsoft Office applications, ensuring accuracy and confidentiality of information
- Maintain organized filing systems and manage document proofreading to uphold quality standards
Skills and Requirements
- Must be eligible to work in the United States of America.
- College degree is not required but some college attendance is a plus.
- A working knowledge in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills for efficient data management
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills; bilingual abilities in English and Chinese are a plus for diverse client interactions
- Demonstrated office management experience including clerical tasks such as filing, data entry, and proofreading
- Exceptional phone communication skills with proper phone etiquette and customer support experience
- Personal assistant or administrative experience that showcases time management and multitasking capabilities
Join us as an Operation Assistant / Coordinator to be a key player in creating an efficient workplace where your organizational talents shine! We value proactive individuals who are eager to support our team’s success through excellent administrative practices. Part-time position with opportunity to transition to full-time.
Pay: $23.00 - $26.00 per hour
Education:
- High school or equivalent (Required)
Experience:
Language:
- English and Chinese (Preferred)
Location:
- Torrance, CA 90503 (Preferred)
Work Location: In person
