Overview
Under the general direction of the Chief Financial Officer, sends and records invoices working with Sales Orders from Customer Service, Sales, Technical Services and works with processing all payments received.
Essential Job Duties
Invoice all open parts, equipment, and service Sales Orders from Customer Service, Sales, and Technical Services
Mail, email and/or fax the open invoice to the customer
Receive daily checks from the Chief Financial Officer and process the daily bank deposit
Apply payments received to the proper open invoice and general ledger account
Send monthly Accounts Receivable statements to customers by mail, email, or fax
Follow up on all past due invoices by calling, emailing, or faxing the customer including copies of back-up requested by the customer
Create various monthly receivable reports for the Chief Financial Officer
Establish an effective working relationship with customers, and related vendors
Receive and respond to telephone calls, emails, and faxes from customers regarding accounts
Process credit card payments from customers
Work collaboratively with others and foster cooperative relationships and credibility at all levels of the organization
Other Duties
Assist others in the Accounting Department, as needed
Respond to all requests for information
Organize, file, and maintain Accounts Receivable records
Maintain office supplies and order supplies as needed
Perform other related duties as assigned
Qualifications
High school diploma required, completion of associate degree in accounting desirable
Minimum three-years accounting experience required in manufacturing
Proficient in Excel and Word; knowledge of Made2Manage (M2M) software a plus
Bilingual in Spanish is a must
Ability to effectively and accurately use a calculator and type using a keyboard and other business systems
Must be able to communicate clearly both orally and in writing
Ability to adhere to ethical principles that reflect the highest standards of organizational and individual behavior and comply with all government laws and regulations
Possess effective organization and time management skills, be detail oriented, use good judgment, manage competing priorities for multiple projects, and consistently meet all deadlines
Ability to work collaboratively with others and foster cooperative relationships and credibility at all levels of the organization
Demonstrated ability to follow through, have excellent problem-solving skills and be cost conscious
Pay: $25.00 - $27.00 per hour
Work Location: In person
