Administrative Assistant – New Restaurant Opening | Brooklyn, NY
We are opening a new full-service restaurant in Brooklyn and are looking for a highly organized, reliable Administrative Assistant to support the restaurant's management and day-to-day office operations.
This is a hands-on administrative support position. We are not looking for an Office Manager, Controller, or senior accounting professional. We are looking for someone who is comfortable working with emails, documents, spreadsheets, invoices, vendors, employee paperwork, and the many administrative details involved in operating a restaurant.
Responsibilities
Manage and respond to routine business emails and correspondence
Maintain organized digital and physical files and records
Enter and maintain information in Excel and spreadsheets
Receive, organize, track, and file vendor invoices
Follow up with vendors regarding invoices, orders, deliveries, and documentation
Assist management with purchasing and order records
Maintain vendor and supplier information
Assist with employee files, onboarding paperwork, and administrative HR documentation
Assist with collecting and organizing payroll/timekeeping information
Prepare basic reports and spreadsheets for management
Track outstanding administrative items and follow up as needed
Answer calls and handle general office communication
Coordinate appointments, meetings, and schedules when required
Support the Restaurant Manager, Chef, and ownership with administrative tasks
Help maintain an organized and professional restaurant office
Preferred Experience
Previous Administrative Assistant, Office Assistant, Bookkeeping Assistant, AP Assistant, or similar experience
Comfortable working with numbers and spreadsheets
Strong Excel or Google Sheets skills
Experience processing or organizing invoices
Experience communicating with vendors or suppliers
Basic AP, bookkeeping, or payroll support experience is a plus
Restaurant, hospitality, hotel, or food-service office experience is a plus, but not required
What We're Looking For
Extremely organized and detail-oriented
Reliable and consistent with follow-up
Professional written and verbal communication
Comfortable learning new systems
Able to prioritize multiple tasks
Comfortable working independently
Good judgment with confidential business and employee information
This is an opportunity to join a new restaurant operation from the beginning and grow with the business.
Pay: $22.00 - $27.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
