Job Title: Legal Assistant / Office Manager
Job Status: Full time / 40 hours a week
In Person, Monday – Friday, 9 am - 6 pm
Benefits: Paid Time Off, Opportunities for Advancement
Salary: $55,000 - $60,000/year
Location: Davis, California
Start date: July 13, 2026
Job Summary:
Davis Wills & Trusts PC, an estate planning law firm focused on providing compassionate and personalized legal services, is seeking a professional and organized Legal Assistant / Office Manager. This position serves as the first point of contact for visiting clients and supports daily office operations to ensure a welcoming, efficient, and professional environment. The ideal candidate is an experienced, dependable, detail-oriented professional, who is comfortable managing both front desk responsibilities and administrative office tasks in a confidential fast-paced law firm.
Roles and Responsibilities:
Reception & Client Services
- Greet clients and visitors in a professional and courteous manner
- Provide refreshments, coffee, or other accommodation
- Handle incoming and outgoing mail and deliveries
- Provide a warm and supportive experience for clients and families
- Maintain client confidentiality and professionalism at all times
- Enter client data in office systems, as needed
- Learn and use real property records retrieval system
Administrative & Office Management Support
- Maintain organized physical and electronic client files
- Assist with document printing, assembling, scanning, copying, and filing
- Handle conference room clearing, setup, and general office organization
- Coordinate vendor communication and office equipment service appointments
- Handle client credit card payments
- Help maintain office procedures and operational efficiency
Required Qualifications
- 3+ years full time work as a receptionist, assistant, or office manager in a professional office setting
- Bonus: California Licensed Notary and/or 1+ year of experience in an estate planning law firm
Required Skills & Attributes
- Professional communication and interpersonal skills
- Excellent organizational and multitasking abilities
- Familiarity with Microsoft Office programs
- Professional appearance and positive attitude
- Punctuality, reliability, and extreme attention to detail
- Customer service mindset with empathy and patience
Job Type: Full-time
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- Paid time off
- Professional development assistance
Ability to Commute:
- Davis, CA 95618 (Required)
Work Location: In person
