Administrative Assistant — 925 Sterling by Michael Sterling
Atlanta, Georgia | Downtown Atlanta | Full-Time | Four-Day In-Office Work Week
About the Firm
925 Sterling by Michael Sterling is a growing litigation practice located in the heart of downtown Atlanta. We handle criminal and civil litigation matters in Georgia state and federal courts, representing clients in matters that require exceptional preparation, professionalism, discretion, and attention to detail.
We are a small firm, but we have big plans.
As the practice continues to grow, we are looking for an Administrative Assistant who wants to be part of building something special. This is not a position where you will be tucked away in a large administrative department. You will be an important part of the day-to-day operation of the firm and will work directly with the attorney and other members of the team.
About the Position
We are looking for a highly organized, professional, personable, and proactive Administrative Assistant to help keep the firm operating efficiently and provide an exceptional experience for our clients.
The right person for this position understands that in a small, growing law firm, administrative excellence matters. The person answering the phone, greeting a client, organizing the office, coordinating schedules, managing information, and making sure things get done is an important part of the firm's success.
We are looking for someone who takes ownership.
You should be comfortable working independently, managing competing priorities, communicating professionally, and figuring out what needs to happen next without always being asked.
Key Responsibilities
- Serve as a professional and welcoming first point of contact for clients, prospective clients, attorneys, courts, vendors, and other professionals
- Answer and manage incoming calls and emails
- Assist with scheduling meetings, appointments, consultations, and other calendar matters
- Assist with new client intake and gathering necessary client information
- Maintain organized electronic and physical files
- Enter and maintain information in the firm's case management and office systems
- Assist with client communications and follow-up
- Prepare correspondence, documents, spreadsheets, and other administrative materials
- Assist with billing, invoicing, payments, and collections
- Monitor and organize office supplies and equipment
- Coordinate with vendors and building management as necessary
- Assist with mail, deliveries, scanning, copying, printing, and other office functions
- Help maintain a polished, organized, and professional office environment
- Assist with meetings, client visits, and office events
- Support the attorney and legal team with administrative tasks as needed
- Help create and improve administrative systems as the firm grows
- Maintain strict confidentiality regarding client information and firm business
What We're Looking For
The ideal candidate will be:
- Extremely organized and detail-oriented
- Professional, polished, and personable
- Reliable and dependable
- Comfortable interacting with clients and professionals at all levels
- A strong communicator, both verbally and in writing
- Comfortable handling multiple priorities at the same time
- Proactive and able to anticipate what needs to be done
- Comfortable learning new technology and software
- Proficient with Microsoft Office and common business technology
- Able to work independently while also being a strong team player
- Comfortable in a fast-paced environment
- Discreet and trustworthy when handling confidential information
- Someone who takes pride in the quality of their work
Prior experience in a law firm, professional services environment, executive office, medical practice, financial services, or other client-facing professional setting is a plus.
Prior legal experience is helpful but not required for the right candidate.
Pay: $20.00 - $30.00 per hour
Education:
- High school or equivalent (Required)
Location:
- Atlanta, GA 30312 (Preferred)
Ability to Commute:
- Atlanta, GA 30312 (Required)
Work Location: Hybrid remote in Atlanta, GA 30312
