Overview
Join our team as a Recording Clerk and become a vital part of the real estate transaction process! In this dynamic role, you will be responsible for accurately reviewing, processing and filing real estate documents with the appropriate government agency and ensuring compliance with legal requirements. This position prepares and verifies document submissions to facilitate efficient transaction processing and title clearance and maintains detailed records of all transactions related to property ownership transfers. This role collaborates with closers, borrowers and sellers to secure all required documentation for recording.
This role ensures the accurate and timely recording of real estate documents including deeds, mortgages, assignments, lien releases and other title-related instruments. Additionally, this position performs internal quality assurance audits on deeds and loan files as part of the Pre-Closing process to minimize risk and maintain high standards throughout the transaction process.
Duties
- Prepare, review, and record legal documents related to real estate transactions, including deeds, easements, and title transfers.
- Conduct thorough title searches using public records, mapping software, and title records to verify property ownership and identify encumbrances.
- Manage right-of-way documentation and easements by reviewing legal descriptions and ensuring proper recording.
- Utilize real estate transaction management software to track document progress, deadlines, and compliance status.
- Perform detailed research on property histories, including title review and title processing to support underwriting guidelines adherence.
- Collaborate with law offices, title companies, and clients to facilitate accurate documentation review and resolve discrepancies.
- Maintain organized records of public records, legal descriptions, and mapping data for easy retrieval and audit readiness.
Experience
- High School diploma or GED required
- 2+ years’ experience in real estate, title processing or a related field
- 1+ years’ experience with document recording preferred
- Familiarity with real estate documents, including deeds, mortgages, powers of attorney, liens and affidavits
- Prior experience working in a fast-paced, high-volume work environment preferred
- Prior experience in the mortgage industry preferred
- Solid skills and experience in MS Word, Excel and Outlook
- Strong verbal and written communication skills
- Strong interpersonal skills
- Strong analytical skills
- Solid decision-making abilities coupled with sound judgment
- Strong time management skills
- Ability to prioritize numerous tasks and manage shifting priorities
- Client focused with strong execution skills and results orientation
- High-level of precision with attention to detail and consistency
- Flexible, open to change, ability to learn new things quickly
- Ability to work in a collaborative environment and provide guidance for working groups
- Ability to meticulously review legal documents for accuracy and identify minor discrepancies
This role is an excellent opportunity for detail-oriented professionals eager to develop their expertise in real estate documentation while supporting seamless property transactions in a fast-paced environment!
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Featured Benefits
- Medical, Dental and Vision Insurance
- Company Paid Life Insurance
- Disability Insurance
- Pet Insurance
- 401k Program with Employer Matching
- 3 Weeks Paid Time Off (PTO)
- Paid Holidays
- Wellness Initiatives
- Employee Assistance Program
Fay Cares!
The Fay-Genstone Foundation was established to fulfill the philanthropic mission of The Fay Group employees to serve the communities in which they live and work. Our employees make voluntary contributions to the Foundation. Each quarter, their contributions are donated to organizations focused on improving education opportunities, combating poverty, and supporting military service members and first responders.
At Fay, we believe that the best ideas come from having a team that is diverse in backgrounds, experiences, and perspectives. We strive to ensure each of our employees feels valued, respected and included, and is presented with equal opportunities to be successful. Fay is an equal-opportunity workplace. The Fay Group and affiliated companies participate in E-Verify. For more information go to www.dhs.gov/E-Verify.
Pay: $18.00 - $19.25 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
- Wellness program
Work Location: In person
