POSITION TITLE: District Administration- Executive Administrative Assistant
REPORTS TO: Assistant Superintendent
TERMS OF EMPLOYMENT: 240 contract with benefits according to Siloam Springs
School Board policies
LOCATION: Siloam Springs School District-Central Office
QUALIFICATIONS:
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High school diploma
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Experience working in a professional office setting
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Strong technology skills
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Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time
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Self-starter; able to work independently; organized
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Effective verbal and written communication skills
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Strong telephone and interpersonal communication skills
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Experience with eSchool, and eFinance is desired, but not required
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Experience with CentrySuite is desirable, but not required
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Professional interactions with staff, parents and community members
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Ability to work as a contributing and flexible team member
ESSENTIAL JOB FUNCTIONS:
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Provides comprehensive administrative support to multiple district administrators
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Organize and manage event logistics including registration, invoicing, and catering
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Procure, serve and reset break room for district board meetings and other functions
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Prepares official correspondence including form letters, emails, reports and other materials
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Maintain inventory of office supplies, snacks and materials to support professional development programs and events
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Reconcile PCard transactions through CentreSuite for District Administration and Instructional Coaches
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Ensure accurate coding, documentation and timely expense reporting and tracking
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Utilizes computer programs, pulls data, designs and creates forms, spreadsheets, graphics, database and procedures for information management
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Answers and directs communications for District Administration
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Schedules appointments, maintains multiple calendars for appointments and activities, and performs other administrative and diverse clerical duties
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Assists in the research, scheduling, ordering and tracking of materials and supplies
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Accepts professional job-focused feedback when needed
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Works to deliver and meet district, state and federal timelines and deadlines
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Communicates clearly and effectively
OTHER JOB FUNCTIONS:
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Maintains confidentiality
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Attends meetings and training as directed
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Presents and communicates in a professional manner
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Works additional hours or overtime as directed
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Other duties as assigned by the Assistant Superintendent
