Nevis Public School
210 Pleasant St W
Nevis MN 56467
Reports To: Superintendent-Business Manager
Classification: Non-Exempt / Full-Time
Location: District Office, Nevis, MN
The Payroll & Benefits Coordinator is responsible for the accurate and timely processing of the district’s payroll and the comprehensive administration of employee benefits. This role serves as a critical link between school operations and staff satisfaction, ensuring compliance with state/federal laws, collective bargaining agreements, and district policies.
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Cycle Management: Execute full-cycle semi-monthly payroll for all district employees (Certified, Classified, and Extracurricular, Independent Contracts).
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System Maintenance: Maintain employee records within SMART Systems, including wage rates, tax withholdings, and voluntary deductions.
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Reporting: Prepare and submit quarterly and annual tax filings (W-2s, 941s) and state-mandated retirement reports (TRA/PERA).
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Contract Interpretation: Accurately apply language from multiple Master Agreements to calculate longevity, stipends, and step-and-lane increases.
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Enrollment: Facilitate benefit onboarding for new hires regarding health, dental, life, and disability insurance.
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Management: Serve as the primary liaison between the district and insurance carriers/brokers.
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Compliance: Manage COBRA notifications, FMLA tracking, and ACA (Affordable Care Act) administration, PML administration.
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Open Enrollment: Lead the annual open enrollment period, including preparing materials and conducting staff information sessions.
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Accounts Payable: Assist with coding and processing invoices related to benefit premiums and payroll liabilities.
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Audit Support: Provide documentation and reports for annual district financial audits.
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Self-Direction: Proven ability to work independently, prioritize tasks without constant supervision, and meet strict statutory deadlines.
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Confidentiality: Demonstrated ability to maintain the highest level of professional ethics regarding sensitive personnel and financial information.
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Communication: Ability to explain complex benefit and pay structures to staff members in a clear, supportive, and professional manner.
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Accuracy: Exceptional attention to detail; a "check-then-double-check" approach to data entry.
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Minimum: Associate’s Degree in Accounting, Finance, or Business Administration (or equivalent years of experience).
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Experience: 1+ years of experience in bookkeeping or payroll administration.
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Preferred: Prior experience in a Minnesota Public School district and proficiency in SMART Systems.
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Prolonged periods of sitting at a desk and working on a computer.
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Must be able to navigate the nuances of complex state reporting systems and changing legislative requirements.
Interested candidates should apply at (https://jobs.redroverk12.com/org/Nevis308/opening/180305). Nevis Public School is an Equal Opportunity Employer.
