Job ID#26-26
Location: King of Prussia, PA
Department: Inspections Operations Support / Billing
Job Type: Full-Time
Compensation: $22–$25 per hour based on experience, education, and certifications
Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we’re committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.
We’re seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you’ll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.
- Process final invoices through ServiceTrade accurately and timely
- Verify purchase orders, billing requirements, and customer-specific invoicing instructions
- Assist with invoice revisions, credits, and rebills as needed
- Compile and execute billings in accordance with Spectrum and ServiceTrade
- Interface with customer portals throughout the billing process
- Review job notes and inspection documentation for completeness
- Review and verify billing accuracy and supporting documentation as required
- Respond to billing inquiries from internal and external clients in a timely and professional manner
- Support month-end and period-end billing to ensure jobs are invoiced within established deadlines
- Assist with accounts receivable when necessary
- Collaborate with the accounting team and attend regular department meetings
- High school diploma or equivalent required
- Administrative experience
- Proficiency with Microsoft Office, including Word and Excel
- Strong phone and email communication skills
- Excellent verbal communication skills
- Strong attention to detail and ability to review documentation for accuracy
- Associate or bachelor’s degree preferred
- Customer service experience preferred
- Experience with ServiceTrade, Spectrum, customer billing portals, or similar systems preferred
- Experience supporting billing, invoicing, accounts receivable, or administrative processes preferred
- Competitive compensation based on experience, education, and certifications
- Medical, dental, and vision insurance
- Life and long-term disability insurance
- 100% company-funded profit-sharing program
- Professional development opportunities
- Supportive team-oriented environment
We’re proud of the culture we’ve built at Oliver. Our team is driven by safety, customer service, and a commitment to helping one another succeed. We believe in creating opportunities for growth, recognizing hard work, and building careers that last.
Ready to take the next step in your career?
