Bay Area Training Academy (BATA) is a fast-growing EMS education organization where no two days look the same. Our team works closely together, supports students entering lifesaving careers, and thrives in a high-energy, mission-driven environment. If you enjoy variety, teamwork, and being the person who keeps everything running smoothly, BATA is a fun and rewarding place to work, with real opportunities to grow as the organization expands.
Position Summary
The Scheduling Coordinator plays a critical role in supporting the administrative operations of the academy by managing and coordinating all scheduling operations across the academy. This position works closely with administrative staff, instructors, recruiters, and external partners to ensure schedules are accurate, efficient, and well-communicated. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple schedules simultaneously in a fast-paced educational environment.
Key Responsibilities
- Coordinate and manage all clinical rotation (ride-along) scheduling, including student placement and communication
- Manage and maintain instructor scheduling, including coverage, changes and conflicts
- Coordinate recruiter schedules, campus visits, and presentations
- Schedule skills verification courses, including instructors, rooms, and logistics
- Manage student book pickup scheduling and related communications
- Serve as the main point of contact for scheduling-related inquiries
- Proactively identify and resolve scheduling conflicts
- Maintain accurate and up-to-date calendars and scheduling records
- Perform other duties as assigned.
Required Qualifications
- Previous experience in scheduling, administrative support, or office coordination or a similar role
- Strong organizational and time-management skills with high attention to detail
- Excellent written and verbal communication and interpersonal skills
- Proficiency with calendars, scheduling systems, and office software (Google Workspace and/or Microsoft Office)
- Ability to multitask and adapt in a fast-paced environment
- Professional, reliable, and customer-service oriented
- Ability to provide solid and positive references from previous employers
Preferred Qualifications
- Experience in education, healthcare, EMS, or clinical scheduling environments
- Experience coordinating multiple stakeholders (students, instructors, external partners)
- Familiarity with clinical rotations, ride-alongs, or internship scheduling
- Experience working in a high-volume or fast-paced organization
What We’re Looking For
- Highly detail-oriented and dependable
- Professional and customer-service focused
- Comfortable working independently while collaborating with a team
- Calm, organized, and solution-oriented when handling last-minute changes
Schedule, Pay & Growth
- Employment Type: Full-time
- Typical Hours: Starting at 9:00 a.m., Monday–Friday (occasional flexibility may be needed for events or courses including but not limited to evenings and weekends)
- Compensation: $26–$30 per hour, depending on experience
- Growth Opportunity: This role offers room for internal growth and advancement as BATA continues to expand programs, campuses, and leadership opportunities
If you are organized, proactive, and enjoy coordinating moving parts to support a growing educational organization, we encourage you to apply.
Job Type: Full-time
Pay: $26.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have previous experience in scheduling, administrative support, or office coordination or a similar role?
- Please briefly explain any current gaps in employment.
- How many employers have you worked for in the past 4 years?
- Are you able to provide solid and positive professional references from previous employers who can speak to your reliability, work performance, and professionalism?
Work Location: In person
