Responsibilities & Responsibilities
Executive Support (Strategic Focus)
- Act as the President’s right hand in daily operations and long-term initiatives
- Manage complex calendar scheduling, prioritization, and meeting preparation
- Prepare meeting agendas, executive summaries, and follow-up action plans
- Track key initiatives, deadlines, and strategic objectives across divisions
- Assist with KPI tracking and dashboard preparation
- Support real estate development initiatives, acquisitions, and deal coordination
- Draft correspondence, presentations, reports, and executive communications
- Coordinate high-level client, partner, and stakeholder meetings
- Maintain confidentiality of sensitive business and financial information
- Serve as a liaison between the President and internal leadership team
Operational & Office Management Support
- Assist with general office management and administrative oversight
- Coordinate company events, leadership meetings, and team functions
- Support onboarding logistics and executive-level recruiting coordination
- Maintain organized digital and physical filing systems
- Manage travel arrangements and expense reporting
- Assist with vendor coordination and select contract tracking
- Help implement and maintain operational systems and process improvements
Marketing & Social Media Coordination
- Assist in coordinating company marketing initiatives and brand consistency
- Schedule and publish social media content across platforms (LinkedIn, Instagram, etc.)
- Coordinate with internal teams and external marketing vendors
- Help organize project photography, milestone documentation, and content capture
- Assist with drafting and editing social media posts and company announcements
- Track engagement metrics and provide basic performance reporting
- Support recruiting marketing efforts (job postings, culture highlights, onboarding
collateral)
- Help manage online reputation by monitoring and coordinating responses to reviews and
testimonials
- Maintain organized marketing asset libraries (photos, videos, project summaries)
Culture & Communication Support
- Help maintain leadership cadence (weekly updates, staff communications, etc.)
- Assist in preparing internal messages, company announcements, and presentations
- Support company branding consistency in executive communications
- Help ensure alignment across divisions through structured communication flow
Qualifications
- 5+ years of experience as an Executive Assistant or high-level operations support
professional
- Experience supporting C-level or owner-level executives preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- High emotional intelligence and professional discretion
- Proficiency in Microsoft Office and/or Google Workspace
- Experience in construction, real estate, or professional services environments preferred
- Ability to manage multiple priorities with minimal supervision
- Experience with social media platforms and content scheduling tools preferred
- Basic understanding of marketing coordination and brand consistency
- Comfortable assisting with content creation and digital engagement
