Overview
Our team is looking for a Commercial Support Assistant that provides administrative, operational, and commercial support to help our commercial team run efficiently. The role serves as a key point of coordination between managers, customers, vendors, and internal teams while ensuring communication, documentation, and commercial processes are organized and completed on time.
Responsibilities
Day-to-Day Responsibilities
- Monitor and organize commercial email inboxes.
- Respond to routine customer and supplier inquiries.
- Draft and send correspondence on behalf of managers.
- Schedule meetings and maintain calendars.
- Prepare reports, spreadsheets, and presentations.
- Maintain organized filing systems for confidential documents and records
- Coordinate communications between departments.
- Track customer requests and follow up on actions.
- Maintain contract records and renewal schedules.
- Assist with purchase orders and expense tracking.
- Support budget and cost-tracking activities.
- Operate phone system, directing calls accurately and courteously
- Handle incoming and outgoing correspondence, including emails, and mail distribution
- Perform data entry with precision using Microsoft Office applications
- Support bookkeeping tasks such as invoicing, expense tracking, and financial record keeping
- Assist with calendar management, scheduling meetings, appointments, and conference calls
- Provide exceptional customer service by responding promptly to client inquiries and support requests
- Handle clerical duties including proofreading documents, preparing reports, and maintaining office cleanliness
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) software
- Strong computer literacy with excellent data entry skills and attention to detail
- Previous office management or administrative experience in a professional setting
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional phone etiquette and communication skills for professional client interactions
- Ability to handle confidential information discreetly and responsibly
- Experience with clerical tasks such as filing, proofreading, and document management
- Strong time management skills to meet deadlines efficiently
- Personal assistant or office support experience is advantageous for multitasking in a busy environment
Join us as a Commercial Support Assistant and be part of a vibrant team dedicated to delivering outstanding service while advancing your career in office administration. We value energetic professionals who thrive on organization, communication, and supporting our company’s success!
Pay: $22.00 - $26.00 per hour
Application Question(s):
- Would you be able to work Monday - Thursday 8:00am -4:00pm and Friday 9:00am - 1:00pm?
Experience:
- Construction administrative: 1 year (Required)
Shift availability:
Ability to Commute:
- Gig Harbor, WA 98335 (Required)
Work Location: In person
