Job Type: Part time
Work Schedule: Rotates each weekly but is based on a part time schedule with 5 hour shifts per day (Monday to Friday) 25 hours per week. 50 hours biweekly
Shift 1: 9am-2pm
Shift 2: 2pm-7pm
Job Overview:
We are currently seeking a reliable and efficient Administrative Assistant to handle various administrative, clerical, scheduling, and billing tasks within our mental health counseling center. The chosen candidate will play a crucial role in supporting supervisors and clinicians, managing daily office operations, and overseeing general administrative activities.
Responsibilities:
- Manage incoming calls and direct inquiries appropriately
- Coordinate and schedule appointments
- Facilitate intake processes
- Draft and distribute emails, correspondence, memos, letters, faxes, and forms
- Assist in the preparation of routine reports
- Establish and maintain an organized filing system
- Update and uphold office policies
- Manage the office supply inventory
- Maintain contact lists and contribute to the monthly newsletter
- Serve as the primary point of contact for clients
Qualifications:
- Candidate must be bilingual in English and Spanish
- Proven experience in administrative or office support roles
- Familiarity with office management systems and procedures
- Proficiency in operating office equipment, including printers and fax machines
- Advanced skills in MS Office, with a focus on Excel and PowerPoint
- Strong time management abilities and effective prioritization skills
- Keen attention to detail and adept problem-solving skills
- Outstanding written and verbal communication skills
- Exceptional organizational skills with the ability to handle multiple tasks simultaneously
Core Competencies:
- Administrative support
- Office management procedures
- Operation of office equipment
- MS Office proficiency (especially Excel)
- Time management and prioritization
- Problem-solving
- Effective written and verbal communication
- Strong organizational abilities and multitasking skills
Job Type: Part-time
Pay: From $22.00 per hour
Ability to Relocate:
- North Andover, MA: Relocate before starting work (Required)
Work Location: In person
