Job Overview
We are seeking an organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and providing administrative support to ensure the smooth operation of our office. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will manage front desk responsibilities, coordinate schedules, handle correspondence, and support various administrative and marketing tasks with enthusiasm and professionalism. This paid position offers an opportunity for bonus pay and additional hours.
Responsibilities
- Greet visitors warmly and professionally, ensuring a positive first impression for everyone entering the office
- Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
- Handle incoming and outgoing correspondence via email, mail, and courier services with accuracy and timeliness
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Assist with data entry tasks using spreadsheets and productivity software such as Microsoft Office applications (Word, Excel)
- Support calendar management by scheduling appointments, meetings, and conference room bookings
- Perform general clerical duties including photocopying, proofreading documents, and preparing reports or presentations
- Utilize computer skills to update databases, manage client information, and support office operations effectively
- Provide exceptional customer service by addressing inquiries promptly and professionally in person or over the phone
- Support office management tasks such as ordering supplies, maintaining inventory, and coordinating maintenance requests
Experience
- Experience handling phone systems with excellent phone communication skills and proper etiquette
- Demonstrated ability to manage calendars, schedule appointments, and prioritize tasks efficiently
- Strong typing speed with attention to detail for proofreading documents and data entry accuracy
- Proven customer service experience with a friendly demeanor in front desk or reception roles
Join us in creating a welcoming atmosphere while supporting our busy office operations! This role offers the chance to grow your administrative expertise in a lively environment where your organizational skills make a real difference.
Pay: From $14.00 per hour
Work Location: In person
