Operations & Administrative Coordinator
Location: Huntington, WV (In-Person)
Employment Type: Part-Time (W-2)
Reports To: Founder & CEO
About Us
LRX Apparel and Custom Print & Apparel Co. are rapidly growing businesses serving the fitness industry through premium apparel, custom merchandise, and event production. We're looking for an organized, dependable, and proactive Operations & Administrative Coordinator to help keep our businesses running smoothly behind the scenes.
If you enjoy creating order, solving problems, and supporting a growing team, we'd love to meet you.
What You'll Do
You'll work directly with the Founder to oversee many of the day-to-day operational and administrative functions of both companies, including:
Administrative Operations
- Manage calendars, scheduling, and administrative projects
- Organize digital files, spreadsheets, and company records
- Prepare contracts, invoices, and business documents
- Assist with email organization and business communications
Financial & Business Administration
- Process payroll for employees and contractors using Gusto
- Coordinate contractor payments, commissions, reimbursements, and vendor invoices
- Work with our accountant to organize payroll, bookkeeping, and recurring financial tasks
- Maintain organized expense records and financial documentation
Travel & Event Logistics
- Book flights, hotels, rental cars, and travel arrangements
- Coordinate travel and lodging for employees and event staff
- Prepare travel itineraries and assist with event logistics
Reporting & Operations
- Maintain operational spreadsheets and reporting dashboards
- Track key business metrics and support internal reporting
- Help improve systems and workflows as the companies continue to grow
General Operational Support
- Order office and shipping supplies
- Coordinate onboarding paperwork for contractors and team members
- Communicate with vendors, contractors, and road crew members
- Help ensure day-to-day operations run efficiently across both companies
What We're Looking For
We're looking for someone who is:
- Highly organized and detail-oriented
- Trustworthy and able to handle confidential information
- Self-motivated with strong problem-solving skills
- Comfortable managing multiple priorities simultaneously
- Professional in written and verbal communication
- Proficient with Google Workspace and Microsoft Office
- Quick to learn new software and systems
Preferred Experience
- Administrative or operations experience
- Payroll or bookkeeping support
- Travel coordination
- Experience with spreadsheets and reporting
- Familiarity with Gusto or similar payroll software is a plus
What Success Looks Like
The right person will create organization, improve efficiency, and become a trusted operational partner to the Founder. You'll help ensure projects stay on track while allowing leadership to focus on growing the business.
Growth Opportunity
This position is designed for long-term growth. As our companies continue to expand, this role has the opportunity to evolve into an Operations Manager position with increased responsibility, leadership opportunities, and compensation.
90-Day Review
The first 90 days will serve as a working evaluation period. Performance will be reviewed based on organization, communication, initiative, reliability, accuracy, and overall execution. Successful performance may lead to expanded responsibilities, increased compensation, and long-term growth opportunities.
Compensation
- Part-Time (approximately 20–30 hours per week)
- Competitive hourly pay based on experience
- Opportunity for long-term career growth as the companies expand
Pay: $1.00 - $2.00 per hour
Work Location: In person
