Paramount, CA and Arcadia, CA | Full-Time | 1st Shift
Exact Staff is seeking a highly organized, proactive, and tech-savvy Project Coordinator/HR Executive Assistant for a steady, full-time opportunity providing high-level administrative and project coordination support to executive leadership. This role offers weekly pay, consistent hours, and the chance to work in a fast-paced environment leveraging AI tools to improve efficiency. This position is ideal for individuals with executive assistant, project coordination, or administrative management experience who are ready to start ASAP.
What You'll Be Doing:
- Providing executive-level administrative support, including calendar management, scheduling meetings, and coordinating travel when needed
- Managing multiple projects simultaneously while tracking deadlines, deliverables, and follow-up items
- Preparing reports, presentations, meeting agendas, and project documentation
- Drafting, proofreading, and editing professional email correspondence, reports, and internal communications
- Coordinating communication between departments to ensure projects stay on schedule
- Maintaining organized digital and physical filing systems
- Utilizing AI tools (such as ChatGPT, Microsoft Copilot, or similar platforms) to improve workflow efficiency, create summaries, draft communications, and assist with research
- Creating and maintaining Excel spreadsheets, reports, dashboards, and project trackers using sorting, filtering, and formulas
- Monitoring project timelines and providing status updates to leadership
- Scheduling meetings, preparing meeting materials, taking notes, and distributing action items
- Handling confidential information with professionalism and discretion
- Assisting with special projects and other administrative duties as assigned
Qualifications:
- Fluent in English and Spanish (written and verbal) required
- 3+ years of Executive Assistant, Project Coordinator, Project Manager, or Administrative Management experience preferred
- Available to start ASAP
- Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Comfortable using AI tools to improve productivity
- Typing speed of 65+ WPM
- Exceptional written and verbal communication skills
- Excellent proofreading and editing skills
- Strong organizational and time management abilities
- Ability to prioritize multiple assignments with minimal supervision
- High level of professionalism and confidentiality
- Detail-oriented with excellent follow-through
- Strong problem-solving and critical-thinking skills
- Ability to adapt quickly in a fast-paced environment
- Open to traveling between the Paramount and Arcadia locations
- Preferred: experience coordinating cross-functional projects; experience creating project timelines and tracking deliverables; knowledge of project management software (Asana, Monday.com, Trello, Microsoft Planner, Smartsheet, or similar); experience preparing executive presentations and reports; experience analyzing data and creating executive summaries
- Reliable attendance required
Pay, Schedule, and Location
- Pay Rate: $35.00/hr
- Schedule: Monday – Friday
- Shifts Available: 1st Shift, 8:00 a.m. – 5:00 p.m.
- Location: Paramount, CA (3 days/week) and Arcadia, CA (up to 2 days/week as needed)
Benefits Available:
- Medical, Dental, Vision, and Prescription Insurance
- $0 copay for unlimited Teladoc virtual visits
- Employee Assistance Program (medical, financial, or legal support)
- Coverage available for spouse, domestic partner, and children
- Pet insurance available
- Resources for parents with children of developmental disabilities
Hiring Requirements:
- Valid identification that proves your right to work in the United States
- As a condition of employment, you may be required to pass a drug screen and background check.
Apply Today!
Immediate openings available. Apply now to speak with an Exact Staff recruiter and start the hiring process quickly.
Exact Staff, Inc.
30 Years of Workforce Solutions
Pay: $35.00 per hour
Benefits:
- Dental insurance
- Life insurance
- Referral program
- Vision insurance
Work Location: In person
