Responsibilities and key activities include but are not limited to:
Publication Process Support:
- Support product publication teams with Datavision data entry and record updates
- Create records based on entries in SharePoint forms
- Ensure all required fields are entered during the course of the publication development cycle
- Follow-up for information to be filled in missing fields (more details below under Datavision Support )
- Proactively manage publication timelines
- Update dates and steps per the publication plan and keep it updated as the publication progresses in the workflow
- Follow-up and coordinate to get key and time-limiting steps actioned
- Apply ICMJE criteria to ensure author eligibility
- Validate eligibility based on the contribution by them
- Confirm author eligibility based on their commercial/non-commercial role
- Ensure publication compliance and adherence to SOP
- Confirm adherence to compliance requirements at each critical step
- Availability of active author LOAs for each author
- Presence of funding/sponsorship statement, writing acknowledgment
- Availability of author signoff/final approval from each author of a publication as needed for compliance
- Maintain an up-to-date knowledge of SOP, best practices, product team dynamics, and other outlined processes
- Keep oneself updated on the process requirements and the rationale for each step, action, or ask in the process
- Be able to provide process guidance for other stakeholders in the process environment
- Escalate compliance issues and exceptions as identified
- Flag to relevant stakeholders/departments instances of non-compliance, process risks, etc, as needed
- Partner with the in-flight quality control team to remediate any issues identified during the final review phase
- Assist with manuscript/abstract submission
- On a need basis, help content teams/authors with package submission
- Upload final versions and metadata to publication archive
Datavision Support:
- Create new publication records in Datavision
- Proactively request letters of agreement for new authors
- Route publications for author review, send reminders as needed, and upload author feedback to Datavision
- Coordinate with med writers and subject matter experts to ensure timely circulation and delivery of publication materials
- Perform compliance checks and submit publications for final publication review
- Participate in publication strategy and writer meetings to maintain currency of publication records
