The French American Academy is seeking a highly organized and proactive
Administrative Coordinator to support the daily operations of the Secondary School
as a maternity leave cover. This role is essential in ensuring a smooth, safe, and efficient environment for students, staff, and families. The Administrative Coordinator provides direct administrative support to the Secondary School Director, Head of School, and Business Director, and plays a vital role in maintaining communication, managing logistics, and supporting school life and safety protocols.
Reception, Security & Video Surveillance
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Greet visitors, assign badges, and manage visitor policy
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Oversee iPad door control system and reception area
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Handle phone system, FluentStream contact, and call logs
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Manage mail and deliveries
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Monitor and maintain daily operation of security cameras
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Maintain emergency procedures and documentation
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Prepare badges for staff/visitors in advance
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Keep staff directory up-to-date
Staff Management
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Arrange substitutes for absent staff per policy
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Inform staff of replacements/room changes by 8:30am
School Life
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Send welcome packets to new families
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Communicate key info (lunch, holidays) to parents/staff
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Track attendance and follow up on unexplained absences
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Coordinate student lunches and report accidents/incidents
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Coordinate students transportation between campuses
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Support campus events and manage printer/Xerox operations
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Assist new staff with software, track tech inventory
Student Medical
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Maintain and audit student medical files
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Act as First Aid responder, manage supplies, inform parents
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Update and share emergency medical plans with staff
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Support students with medical needs and coordinate with nurse
Skills required
Confident, calm and respectful communication with students, parents, community and staff
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Rigor and great sense of organization
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Flexibility
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Discretion and confidentiality
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Initiative taker
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Computer skills (Powerpoint, Excel)
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CPR + First Aid training
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Fluent English is required; French is a significant advantage.
Work Hours
July 2026 - December 2026
From 7:30am to 4:00pm, Monday through Friday, with a 30 min lunch break
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