About the Role:
We're looking for a detail-oriented, entry-level accountant or bookkeeper to join our accounting team supporting property management operations. This role is responsible for the accurate entry and coding of vendor invoices, processing timely payments, and maintaining strong vendor relationships through consistent follow-up and reconciliation. This is a great opportunity for someone early in their accounting career to build hands-on experience with accounts payable, general ledger coding, and property management accounting using Rent Manager.
Key Responsibilities
- Enter vendor invoices into Rent Manager accurately and in a timely manner
- Code invoices to the correct GL account and property/unit, following established chart of accounts guidelines
- Verify invoice accuracy (amounts, vendor terms, supporting documentation) before entry
- Process vendor payments via check, ACH, or other approved payment methods according to payment schedules
- Follow up with vendors to confirm receipt of payment, resolve discrepancies, and address any billing questions
- Maintain organized, audit-ready records of invoices, approvals, and payment confirmations
- Assist with vendor account reconciliations and resolve outstanding balances or disputed charges
- Respond to internal inquiries regarding invoice status, payment timing, and vendor account questions
- Support month-end close by ensuring all invoices for the period have been entered and coded prior to cutoff
- Flag unusual, duplicate, or unauthorized invoices for review before payment
- Maintain accurate vendor records (W-9s, contact information, payment terms) in the system
Qualifications
Required:
- High school diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent experience)
- 0–2 years of accounting, bookkeeping, or accounts payable experience
- Strong attention to detail and accuracy in data entry
- Basic understanding of debits/credits and general ledger structure
- Proficient in Microsoft Excel and general office software
- Strong written and verbal communication skills for vendor follow-up
Preferred:
- Experience with Rent Manager or similar property management/accounting software
- Familiarity with property management, real estate, or multi-entity accounting environments
- Experience handling high-volume invoice processing
Core Competencies
- Accuracy & Organization: Consistently enters and codes data correctly; maintains organized records
- Communication: Professional, clear follow-up with vendors and internal stakeholders
- Reliability: Meets payment deadlines and processing cutoffs consistently
- Integrity: Handles financial data and payment processing with honesty and discretion
- Problem-Solving: Identifies and escalates discrepancies, duplicate charges, or coding questions appropriately
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Work from home
Application Question(s):
- Do you have a private and quiet work space in your home for a full-time position?
Work Location: Remote
