PO Receiving Associate
Snapshot:
Davis H. Elliot Company, Inc. is seeking a PO Receiving Associate to support the accurate and timely processing of purchase order receiving transactions. In this role, you'll ensure receiving documentation is properly reviewed, matched, and entered into the Company's ERP system while partnering with Purchasing, Receiving, Operations, and Accounts Payable teams to maintain inventory accuracy, financial integrity, and efficient business operations.
Overview:
The PO Receiving Associate is responsible for reviewing, validating, and processing purchase order receipts and related receiving documentation within the Company's ERP system. This position ensures shipping documentation, receiving records, and purchase orders are accurately matched and processed while maintaining organized records and supporting inventory and financial accuracy. The PO Receiving Associate works closely with internal stakeholders to resolve discrepancies, support compliance efforts, and identify opportunities to improve receiving processes and operational efficiency. Success in this role requires strong attention to detail, organizational skills, data accuracy, and the ability to manage multiple priorities in a fast-paced environment.
A Day in the Life:
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Receive and process purchase order receipts within the Company's ERP system
- Review shipping documentation, packing slips, and receiving records for accuracy and completeness
- Match receiving documentation to open purchase orders and verify supporting documentation
- Ensure receipts are entered accurately and within established service-level expectations
- Maintain organized receiving documentation and electronic records
- Investigate and resolve discrepancies involving missing, incomplete, or inaccurate documentation
- Research receiving issues and coordinate corrective actions with internal stakeholders
- Assist with reconciliation efforts to support inventory and financial accuracy
- Collaborate with Purchasing, Operations, Receiving, and Accounts Payable teams
- Communicate receiving issues, documentation requirements, and discrepancies effectively
- Support operational teams by providing accurate receiving information and documentation
- Participate in process improvement initiatives that enhance receiving efficiency and accuracy
- Maintain organized files and documentation in accordance with company standards
- Participate in audits and compliance activities by validating receiving records and ERP data
- Ensure compliance with company policies, procedures, quality standards, and internal controls
- Perform additional administrative and receiving-related duties as assigned
Qualifications & Skills:
- High school diploma or equivalent
- 1-3 years of experience in purchasing, receiving, inventory control, warehouse operations, or a related field
- Experience entering and processing purchase orders in an ERP or inventory management system
- Strong data entry skills with a high degree of accuracy
- Proficiency in Microsoft Excel and Microsoft Office applications
- Strong organizational and time management skills
- Excellent analytical, problem-solving, and troubleshooting abilities
- Strong written, verbal, and interpersonal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and commitment to accuracy
- Ability to work independently and collaboratively within a team environment
- Ability to pass a criminal background check and drug screening
- Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, NetSuite, or similar platforms preferred
- Knowledge of procurement, inventory control, and receiving processes preferred
- Experience working in manufacturing, distribution, logistics, or supply chain environments preferred
- Experience performing reconciliations, audits, or documentation reviews preferred
- Associate's or Bachelor's degree preferred; equivalent experience considered
- Experience using Microsoft Excel for reporting, reconciliation, and data analysis preferred
- Desire to learn, grow, and advance within the organization
- Strong commitment to accuracy, compliance, and continuous improvement
Benefits & Culture:
Our success is based on our customers' confidence in us, our people's loyalty, hard work, and performance, and the traditions with which Mr. Davis H. Elliot began the company in 1946. We know that strong teams are built by fostering a culture of respect, collaboration, and shared success. Some of the benefits we offer our team include:
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Medical, Dental, Vision Insurance
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Short-Term Disability and Long-Term Disability Insurance
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Company Paid Life Insurance w/ additional Voluntary Life Insurance
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401K w/ company match
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Employee Stock Ownership Program
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Paid Vacation
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Servant Leadership Training
