Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role combines essential bookkeeping responsibilities with administrative support to ensure smooth office operations. The ideal candidate will be highly organized, tech-savvy, and possess excellent communication skills. You will manage financial records, handle client and team communications, and support daily administrative tasks to keep our office running efficiently. This paid position offers an exciting opportunity to develop your skills in a fast-paced, supportive environment while making a meaningful impact on our organization’s success.
Duties
- Maintain accurate financial records using QuickBooks and other productivity software, including invoicing, expense tracking, and bank reconciliations
- Manage multi-line phone systems, answer inquiries professionally, and direct calls appropriately
- Provide front desk support by greeting visitors, managing appointments, and handling mail distribution
- Assist with calendar management and scheduling for team members and clients
- Perform data entry tasks with precision, including updating spreadsheets and maintaining filing systems
- Support office management functions such as organizing documents
- Communicate effectively with clients and team members via phone, email, and in-person interactions while demonstrating excellent phone etiquette and customer service skills
Experience
- Prior experience in office management or administrative roles is required; experience as a dental or medical receptionist is a plus
- Proven proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools (Docs, Sheets, Calendar)
- Strong computer literacy with the ability to learn new software quickly; familiarity with bookkeeping software like QuickBooks is essential
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Bilingual abilities are highly desirable to support diverse client needs
- Demonstrated experience in clerical tasks such as proofreading, filing, data entry, and document management
- Previous customer service or client communication experience that showcases professionalism and patience
Join us to be part of a vibrant team dedicated to excellence! We value proactive individuals who thrive on organization, technical proficiency, and delivering outstanding support. This position offers an engaging environment where your skills will directly contribute to the success of our organization while providing opportunities for growth.
Pay: $19.00 - $35.00 per hour
Benefits:
Work Location: Remote
