Pay: $36.00 - $40.00 per hour
Job description:
Overview
We are seeking a detailed, highly organized Events Planner Assistant to support the preparation and execution of an upcoming 4-day Conference. (October 6-9, 2026 in San Diego.) This role combines digital marketing preparation with hands-on, on-site logistics, with a heavy focus on managing our Silent Auction.
Key Responsibilities
E-Mail Marketing & Prep
- Create, schedule, and optimize event promotional emails using Constant Contact. Provide a sample.
- Manage attendee email lists and segment audiences for targeted event updates.
- Assist with pre-event administrative tasks and material preparation.
- Manage on-site logistics during events, ensuring guest services run smoothly and addressing any issues promptly.
Silent Auction Management
- Source, collect, and track all donated silent auction items prior to the event.
- Coordinate item descriptions, donor recognition, and bidding sheets.
- Oversee full on-site execution, including setup, monitoring, closing, and item distribution.
Experience
- Prior experience in event planning or hospitality industry roles is highly desirable
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for planning documentation, and Constant Contact (non-negotiable).
- Excellent communication skills with a focus on customer service and client satisfaction
- Proven organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Experience in event marketing or upselling additional services is a plus
Work Location: Hybrid remote in Peoria, AZ
Pay: $36.00 - $40.00 per hour
Work Location: Hybrid remote in Peoria, AZ 85385
