Staff Accountant & Payroll Specialist — Remote, Part-TimeAbout Oracle Profitability
Oracle Profitability is a growing accounting firm providing outsourced bookkeeping, payroll, sales tax, and controller services to businesses with annual revenues generally ranging from $500,000 to $10 million.
We are seeking a dependable, detail-oriented Staff Accountant & Payroll Specialist who can take ownership of recurring client work and produce accurate, review-ready financial records. This is a hands-on accounting position for someone who enjoys working with multiple clients, investigating discrepancies, meeting deadlines, and completing work correctly without needing constant follow-up.
Position Details
- Part-time, hourly, nonexempt employee
- Approximately 20–25 hours per week, with the potential for growth
- Fully remote
- Work hours must be flexible between 8:00 a.m. and 3:00 p.m. Arizona time to accommodate payroll deadlines, client needs, training, meetings, and month-end responsibilities
- Starting pay: $22.00–$25.00 per hour, depending on experience
- Background check required
Primary ResponsibilitiesBookkeeping and Accounting
- Maintain accurate books for multiple clients using QuickBooks Online.
- Record and properly categorize bank, credit card, loan, payroll, and other financial transactions.
- Complete monthly bank, credit card, loan, and balance-sheet reconciliations.
- Review accounts for unusual balances, duplicate transactions, misclassifications, and other discrepancies.
- Prepare and post journal entries, including accruals, prepaid expenses, fixed assets, payroll entries, and correcting entries.
- Maintain accounts payable and accounts receivable records.
- Assist with monthly and year-end close.
- Review Profit and Loss and Balance Sheet reports for accuracy and reasonableness.
- Prepare organized, review-ready workpapers and supporting documentation.
- Assist with bookkeeping cleanups and special accounting projects.
- Communicate missing information, discrepancies, and potential problems promptly.
Payroll
- Process payroll accurately and on schedule for multiple clients.
- Review employee hours, pay rates, reimbursements, deductions, benefits, garnishments, and paid time off.
- Verify payroll funding and obtain necessary client approvals.
- Record payroll activity accurately in QuickBooks Online.
- Reconcile payroll reports, payroll liabilities, and general ledger accounts.
- Assist with employee onboarding, terminations, and payroll-related documentation.
- Support quarterly and year-end payroll processes, including W-2 and 1099 preparation.
- Identify payroll discrepancies before payroll is submitted.
Client and Team Support
- Manage recurring assignments and deadlines across multiple clients.
- Keep client records, workpapers, and internal notes organized and current.
- Follow established procedures while using sound accounting judgment.
- Ask thoughtful questions when information is incomplete or inconsistent.
- Provide timely status updates and communicate before a deadline is at risk.
- Accept feedback, correct errors, and take responsibility for the final quality of assigned work.
- Assist other team members during payroll periods, month-end close, and other deadline-driven projects.
Required Qualifications
- At least three years of recent bookkeeping, staff accounting, or full-cycle accounting experience.
- Hands-on experience processing payroll.
- Strong QuickBooks Online experience.
- Demonstrated experience completing bank and balance-sheet reconciliations.
- Solid understanding of debits, credits, accrual accounting, and financial statements.
- Ability to identify discrepancies and investigate their cause rather than simply recording transactions.
- Strong attention to detail and commitment to accuracy.
- Ability to manage several clients and competing deadlines.
- Consistent attendance, responsiveness, and follow-through.
- Clear written and verbal communication skills.
- Reliable internet access and a private, professional remote workspace.
- Authorization to work in the United States.
Preferred Qualifications
- Associate’s or bachelor’s degree in accounting, finance, or a related field.
- Experience working for an accounting, bookkeeping, or outsourced financial-services firm.
- Experience with multiple payroll platforms.
- Experience with sales tax, contractor accounting, job costing, or multi-entity businesses.
- Experience reviewing another bookkeeper’s work.
- Advanced Excel skills, including formulas, lookups, filtering, and pivot tables.
What Success Looks Like
The successful candidate will:
- Be present and ready to work during the agreed-upon schedule.
- Complete recurring work accurately and by the deadline.
- Produce organized work that is ready for review.
- Recognize when an account or transaction does not make sense.
- Research discrepancies and recommend solutions.
- Communicate concerns early rather than waiting until a deadline is missed.
- Take ownership of assigned clients and responsibilities.
- Reduce the amount of correction and follow-up required from senior staff.
Application Requirements
Please submit a résumé and a brief response addressing the following:
- How many years of hands-on bookkeeping or accounting experience do you have?
- Which payroll systems have you used, and approximately how many employees have you processed in a payroll?
- Describe your process for investigating a bank reconciliation that does not balance.
- Are you available to work a flexible schedule between 8:00 a.m. and 3:00 p.m. Arizona time?
- How many hours per week are you seeking?
- Why are you interested in a part-time, long-term position with Oracle Profitability?
Qualified candidates may be asked to complete a practical accounting assessment before an employment offer is made.
Oracle Profitability is an equal opportunity employer. Employment decisions are based on qualifications, performance, and business needs without regard to any status protected by applicable law.
Pay: $23.00 - $25.00 per hour
Benefits:
Work Location: Hybrid remote in Peoria, AZ 85383
