Job Summary
We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. In this vital role, you will manage administrative and check printing tasks, and support office management activities. Your enthusiasm, attention to detail, and excellent communication skills will contribute to a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a professional team dedicated to excellence.
Responsibilities
Daily Mail Processing:
o Opening, scanning & assigning incoming mail
Daily Check Printing and Related Banking functions:
o Printing checks, verifying accuracy, and preparing registers for distribution to clients
o Monitoring bank accounts for funding status, direct deposits, and reconciling discrepancies
o Communication with clients regarding funding and collaboration with colleagues for verification and quality control of check processing
o Responding to check inquiries using bank information and addressing email requests
o Entering information into our system for new losses
Work toward continuous quality improvement
Stay current with changing technology, including software and position/industry specific programs
Uphold, support and promote all company policies and procedures
Qualifications
- Proven office management or administrative experience with strong organizational skills.
- Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook)
- Experience with QuickBooks or bookkeeping is a plus but not required.
- Excellent phone etiquette skills with experience managing multi-line phone systems.
- Strong typing skills with attention to detail for proofreading and data entry tasks.
- Previous experience in clerical roles is advantageous.
- Ability to prioritize tasks efficiently using time management techniques in a fast-paced environment. Join us in creating a vibrant workplace where your organizational talents shine! This role is ideal for motivated individuals eager to grow their office skills while supporting a collaborative team dedicated to excellence in service delivery.
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
