Hybrid Executive Assistant to Senior Vice President of Land
Location: Midland, TX
Schedule: Full-Time, Monday–Friday, 8:00 AM–5:00 PM
Work Arrangement: Hybrid schedule (3 days onsite, 2 days remote)
Pay Range: $36.00–$40.00 per hour, based on experience, education, certifications, and relevant qualifications.
About the Opportunity
We are seeking an experienced Executive Assistant to provide high-level administrative support to a Senior Vice President and executive leadership team. This role is ideal for a highly organized, detail-oriented professional who excels in a fast-paced environment and enjoys supporting senior leaders through exceptional coordination, communication, and operational support.
The successful candidate will serve as a trusted partner to executive leadership, managing complex schedules, coordinating meetings and travel, preparing confidential communications, and ensuring administrative priorities are handled with accuracy and professionalism.
This is an excellent opportunity for an Executive Assistant who values collaboration, discretion, organization, and making a meaningful impact within a dynamic business environment.
Key Responsibilities
- Provide executive-level administrative support to the Senior Vice President and leadership team.
- Manage complex calendars, including scheduling meetings, conference calls, leadership meetings, and executive priorities.
- Coordinate detailed domestic and international travel arrangements, including itineraries and logistics.
- Prepare and process travel reimbursements and expense documentation using company systems.
- Plan and coordinate executive meetings, leadership retreats, offsite events, and department activities.
- Prepare meeting agendas, document meeting minutes, and track follow-up actions to completion.
- Draft, proofread, edit, and revise professional correspondence, reports, presentations, contracts, memorandums, and other executive documents.
- Organize, maintain, and manage confidential records and documentation.
- Gather, analyze, and compile information for reports, presentations, and executive decision-making.
- Maintain strong working relationships with executive leadership, internal teams, external partners, and administrative professionals.
- Communicate professionally with executives, board members, industry contacts, and other stakeholders on behalf of leadership.
- Initiate communication internally and externally to obtain information, provide updates, and coordinate business needs.
- Support office activities, team events, and administrative initiatives as needed.
- Handle sensitive and confidential information with the highest level of discretion and professionalism.
Required Qualifications
- Bachelor’s degree and 4+ years of administrative experience; OR
- Associate degree and 6+ years of administrative experience; OR
- High school diploma/GED and 8+ years of progressive administrative experience.
- Experience supporting executives, senior leaders, or high-level management.
- Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong attention to detail and problem-solving abilities.
- Proficiency with Microsoft Office Suite, including:
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Preferred Qualifications
- Previous experience supporting C-suite executives, Vice Presidents, or senior leadership teams.
- Experience managing complex calendars and executive travel.
- Strong skills in preparing professional correspondence, reports, presentations, and meeting documentation.
- Experience coordinating executive meetings, retreats, and business events.
Knowledge, Skills & Abilities
- Advanced administrative knowledge and executive support skills.
- Exceptional organization, prioritization, and time-management abilities.
- Strong interpersonal skills with the ability to interact professionally with all levels of an organization.
- Demonstrated diplomacy, discretion, and professionalism.
- Ability to anticipate needs, manage competing priorities, and work independently.
- Strong written communication, proofreading, and document management skills.
- Ability to build effective relationships and collaborate across departments.
Work Environment
This position is performed in a professional office environment with a hybrid schedule. The role requires regular use of a computer and standard office equipment while managing executive priorities, communications, and administrative responsibilities.
Why Consider This Opportunity?
Join a professional and collaborative organization where your expertise will directly support executive leadership and business operations. This role offers competitive compensation, a flexible hybrid work schedule, and the opportunity to contribute your organizational skills in a highly visible executive support position.
If you are an experienced Executive Assistant who thrives on organization, confidentiality, and supporting leaders in a fast-paced environment, we encourage you to apply.
INDMN
Pay: $36.00 - $40.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Work Location: Hybrid remote in Midland, TX 79705
