Job Summary
We are seeking an energetic and detail-oriented Office Manager/Bookkeeper to oversee daily administrative operations and manage financial records within a dynamic office environment. This role combines essential office management responsibilities with accurate bookkeeping duties, ensuring smooth workflow, efficient communication, and precise financial tracking. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to support our team and clients effectively. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative and financial expertise.
Duties
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records
- New Employee Onboarding
- This position doubles as Human Resources
- State licensing compliance and Renewals
- Perform data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets to update client information, invoices, and financial records
- Utilize QuickBooks or similar accounting software to process invoices, track expenses, reconcile accounts, and prepare financial reports and Payroll
- Monitor an accurate PL which will include Vendor discounts and negotiations when necessary
- Coordinate calendar management for staff members, schedule appointments, meetings, and ensure timely follow-up on action items
- Provide exceptional customer service by responding promptly to client inquiries via phone or email and maintaining positive client communication
- Proofread documents for accuracy and clarity, ensuring all correspondence adheres to professional standards
- Support administrative tasks such as filing, document proofreading, typing correspondence, and managing office supplies
- Manage Vendor Relationships
Experience
- Previous experience in office management or administrative roles with a strong background in bookkeeping or accounting functions
- Proficiency in QuickBooks or comparable accounting software is essential
- Demonstrated ability to handle multi-line phone systems with excellent phone etiquette and communication skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills
- Experience managing calendars, scheduling appointments, and organizing meetings efficiently
- Clerical experience including filing, proofreading, typing documents accurately, and supporting front desk operations
- Exceptional organizational skills with the ability to prioritize tasks effectively while maintaining attention to detail
Join us in a role where your organizational talent and technical proficiency will directly impact our success! We value dedicated professionals eager to bring energy and precision to our team. This position is paid—an excellent opportunity for growth in a vibrant work environment.
Pay: $27.00 - $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
Work Location: In person
