Position Summary
The Administrative Assistant provides direct administrative and front desk support to the Deputy Director. This position is responsible for assisting with daily office tasks, managing front desk operations, handling communications, maintaining filing systems, and completing assigned tasks as directed. This role supports overall office efficiency and assists with warehouse operations when additional support is needed.
This is a temporary position ending mid-October 2026. The exact end date will be communicated once the position is filled.
Expectations of Employee
- Adheres to Manna Cafe Ministries policies and procedures
- Acts as a professional representative of the organization
- Maintains a positive, respectful, and helpful attitude
- Performs duties as assigned by the Deputy Director and front desk leadership
- Reports to work on time and prepared to complete assigned tasks
- Communicates effectively with staff and leadership as needed
- Maintains appropriate professional relationships with staff, volunteers, and guests
Qualifications
- Strong communication and organizational skills
- Ability to follow directions and complete assigned tasks accurately
- Dependable, flexible, and willing to assist where needed
- Basic computer and office skills (email, filing, data entry, phones)
- Ability to manage multiple small tasks in a fast-paced environment
- Team-oriented and willing to support various office needs
Essential Duties & ResponsibilitiesDeputy Director / Front Desk Support
- Provide direct administrative support to the Deputy Director
- Complete assigned tasks as directed by the Deputy Director or front desk leadership
- Answer and direct phone calls in a professional and timely manner
- Greet and assist visitors, staff, and volunteers at the front desk
- Support daily office workflow and communication needs
Administrative Support
- Maintain and organize filing systems (digital and physical)
- Assist with general data entry and document organization
- Handle basic correspondence and internal communication as assigned
- Support tracking and organization of office documents and records
Office Supplies & Ordering Support
- Order and manage office supplies and administrative materials
- Monitor supply levels and report needs to the Deputy Director
- Assist staff with supply or material requests as directed
Task-Based Support
- Complete a variety of assigned administrative tasks as directed
- Support daily office needs based on priority given by the Deputy Director
- Assist with general operational tasks as needed
Warehouse Support with volunteers (When Needed)
- Assist warehouse operations when additional support is requested for volunteers
Communication & Teamwork
- Communicate regularly with the Deputy Director regarding task updates and priorities
- Work collaboratively with staff to support daily office operations
- Maintain professionalism and confidentiality at all times
Physical Requirements
- Ability to sit, stand, and move throughout office and warehouse environments
- Ability to lift up to 50 pounds when assisting in warehouse support
- Ability to perform light physical tasks as needed
Disclaimer
This job description is intended to describe the general nature and responsibilities of this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Additional duties may be assigned based on organizational needs.
Pay: From $10.00 per hour
Work Location: In person
