Administrative Coordinator (aHEO) - Dance Department, School of Arts & Sciences
POSITION DETAILS
Reporting to the Chair, the Administrative Coordinator will assist the Chair of the Dance Department in administration of department functions, procedures, records, payroll, budgets, expenditures, requests and orders of support and supplies. This position reports to the Chair of the Dance Department. Typical duties may include, but are not limited to the following:
- Develop and maintain efficient office procedures and methods.
- Manage a variety of departmental budgets in coordination with the Chair
- Produce and distribute key, complex management documents and reports with a high degree of accuracy, especially with regards to:
Personnel (hiring, payroll, faculty appointments/re-appointments)
Academic scheduling,
Budget projections and allocations.
Award payments, and Independent Contractor agreements.
- Administer special projects, events, and efforts to improve unit effectiveness.
- Supervise and coordinate the duties of clerical and part-time personnel such as office assistants and student workers.
QUALIFICATIONS
Including a bachelor’s degree, the ideal candidate will have a strong administrative background including records management, preservation and protection (familiarity with FERPA guidelines); experience with budget management; strong writing/editing skills; strong interpersonal and communication skills; experience with instructional technology and new technological resources relative to the department. A minimum of two (2) years of administrative experience. Priority is given to candidates with direct experience in working in dance, the arts or Hunter/CUNY.
OTHETR QUALIFICATIONS
Detail oriented, self-directed, motivated, and proactive. Strong analytical, evaluative, and research skills. High degree of professionalism and personal integrity to maintain confidentiality. Ability to work effectively and collaboratively in a team setting with diverse staff of all levels. Proficient with Adobe Acrobat (create PDF forms and templates), MS Word, MS Excel (charts & graphs), MS Outlook, Dropbox, Google Apps (Calendar, Sheet, Docs, Forms etc.) and Canva. Familiarity with CUNY First and CUNY Buy are not required, but highly preferred.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Commensurate with qualification and experience ($56,720-63,003).
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
HOW TO APPLY
Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.
Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.
Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, _ or ç)).
Incomplete applications will not be considered.
Please include:
- Cover Letter or Statement of scholarly interests
- Names and contact information of 3 references
Upload all documents as ONE single file- PDF format preferred.
CLOSING DATE
Open until filled with review of applications to begin July 15, 2026.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 31677
Location: Hunter College
Job Type: Full-Time
