About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary
Responsible for the administrative research process for the Steven J. Green School of International and Public Affairs (Green School); including, but not limited to pre-award and post- award administration activities of grants and contracts awarded to the University.
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Oversees the pre-award and post-award administration of sponsored research grants housed in the Green School departments. Reviews and advises the Dean on grants having collaborative efforts with other units throughout the University.
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Serves as liaison with Office of Research and Economic Development (ORED), Green School departments, and SIPA Dean's Office in the administration of sponsored research grants.
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Creates grant budget reports for Principal Investigator (PI) on a monthly basis. Reviews and monitors all active Green School grants. Reviews grant guidelines to ensure proposals have adherence with the notice of funding opportunity provided by the sponsoring agency for grants housed in Green School academic departments.
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Provides guidance to department, school administration, and faculty members on fiscal and administrative grant related matters. Assists PI in gathering required documentation for submission, working closely with ORED Pre-Award team, to ensure timely proposal submission to comply with University and sponsor deadlines. Uploads submission packets into PantherSoft Finance module to establish a project/award identification number and secure a pre-award representative.
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Submits the Electronic Proposal Routing & Approval Form (e-PRAF) for signatory approvals throughout all involved departments, the SIPA Dean's Office, and ORED. Prepares and monitors an Excel spreadsheet to track all submitted packets in the pipeline to follow up on award status updates.
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Evaluates grant documents according to federal, state, and University guidelines for grant allowability and appropriateness. Collaborates with ORED personnel to ensure that proposal submissions are consistent with established University policies and procedures while conforming to federal, state, and sponsor rules and regulations.
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Collects data and prepares reports related to Green School proposals and awards as directed by the PI. Prepares the Electronic Personnel Action Form (ePAF) for changes and updates in allocation for Green School grants. Maintains and monitors reports listing time and effort percentages and/or for course buy outs by projects within Green School departments. Maintains digital and physical files with historical information for active grants within Green School.
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Assists PI with the preparation of project budgets, no-cost extensions, continuation proposals, Budget Modification Forms, and all matters related to the grant operating budget as needed. Creates monthly Grant P reports for PI to provide financial activities processed on grant.
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Advises PI on the most effective ways to achieve an effective quality proposal.
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Collaborates with the ORED Post Award representative to manage any transfer of charges during the grant close-out process, ensuring all is completed and final invoices are submitted. Coordinates with other departments/units within FIU to review pending expenses and encumbrances before the completion of the grant.
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Coordinates proposal submission processes among various contributors including the PI, ORED, and Green School administration. Works closely with PI, SIPA Finance, SIPA HR, SIPA Graduate Programs teams to provide strategic advice for proper budget development and project projections.
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Assists PI in the development of external funding opportunities, preparation of grant budget, budget modification and transfers. Reviews sponsor guidelines to ensure proposals have strict adherence.
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May assist in developing and implementing internal operating procedures for the departments research area, Providing guidance and supervision to assigned personnel.
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Performs grant management duties for assigned programs, maintains schedule of grantee reporting deadlines, and ensures compliance.
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In coordination with the SIPA Finance team, assists with the processing and reconciliation of payroll and budget transfers across all grant accounts, including updating payroll allocations, ensuring transactions are accurately recorded and aligned with approved funding sources and project budgets. Assist with processing multiple funding sources as assigned by the Director of Budget.
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In coordination with the SIPA Finance team, assists with the oversight and financial tracking of foundation and project-related activity, including supporting the establishment of new projects, assisting with budget development (including Direct Support Organization (DSO)-related budgets), monitoring variances, performing monthly reconciliations, and supporting year-end financial reporting. Develops ad hoc reports for the Dean's Office as needed.
Minimum Qualifications
Bachelor's degree and two (2) years of grant or contract administration experience OR Certified Research Administrator (CRA) and two (2) years of grant or contract administration experience OR equivalent combination of education and six (6) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.
Departmental Requirements
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Must complete the FIU ORED Research Administrators Certificate Course (RACC) course within 3 months of hired.
Desired Qualifications
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Bachelor's degree in related field and three (3) years of experience in financial management.
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Experience working in higher education.
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Experience in Grant Administration.
Job Category
Advertised Salary
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Working Condition(s)
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Required to spend 50% or more of time operating a computer
Pre-Employment Requirements
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Criminal Background Check
Other Information
Ability to work flexible hours as needed.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
- This posting will close at 12:00 am of the close date.
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
- This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.
