Position Summary
Assists with administrative and financial coordination across approximately multiple operating companies. This hybrid role combines executive support, insurance coordination, and accounting support responsibilities. Plays a key part in supporting financial operations, coordinating insurance coverage, managing facility-related expenses, and maintaining accurate financial records across multiple entities.
Essential Duties and Responsibilities
Executive & Administrative Support
- Provide high-level administrative and operational support to the CFO.
- Tracks projects and administrative functions across multiple operating companies.
- Organizes and maintains financial and administrative documentation.
- Assist with scheduling, correspondence, and follow-up on operational matters.
- Assist with travel arrangements for company executives
Insurance Administration
- Obtains quotes and manages commercial general liability and related insurance coverage for multiple operating entities.
- Tracks insurance renewals, certificates of insurance, and policy documentation.
- Communicates with insurance brokers and carriers regarding coverage, renewals, and
- documentation.
- Maintains organized insurance records and compliance tracking.
Accounting & Financial Support
- Performs bank reconciliations for multiple company bank accounts.
- Tracks and processes facility-related expenses and payments.
- Supports accounts payable activities, including invoice review and payment coordination.
- Maintain organized financial records for multiple operating entities.
- Assist with financial tracking by using accounting systems and spreadsheets.
Office & Operations Coordination
- Support general office administration and operational coordination.
- Maintain tracking systems for operational expenses and documentation.
Minimum Qualifications (Knowledge, Skills & Abilities)
- Fluent in Mandarin and English (speaking, reading, and writing) Preferred.
- 3-5 years of experience in executive support, office management, accounting support, or similar roles.
- Experience with bank reconciliations, bookkeeping, or accounts payable functions preferred.
- Experience supporting multiple entities or multi-company operations is a plus.
- Must have the ability to make decisions independently and exercise discretion.
- Proficiency in Microsoft Excel and accounting software (such as QuickBooks, NetSuite, or similar).
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities and confidential financial information
Skills & Competencies
- Strong analytical and problem-solving skills
- Excellent organizational and time management abilities
- Strong written and verbal communication
- Ability to work independently and manage multiple projects
- High level of professionalism and discretion
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
Application Question(s):
- Will you now or in the near future require visa sponsorship? ie: TN, H1B, OPT etc?
- This position is hybrid remote from home 2-3 days per week ; Do you have an area at home that is free from distractions from which you are able to work for at least 8 hours per day?
Education:
Experience:
- Accounting: 1 year (Required)
Work Location: Hybrid remote in Las Vegas, NV 89141
