Job Summary
We are seeking a dynamic and highly organized Office Operations Assistant to join our team! In this vital role, you will serve as the backbone of our office environment, ensuring smooth daily operations and exceptional support to staff and visitors alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming workspace. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant professional community. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
- Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
- Perform data entry, bookkeeping using QuickBooks, and basic office management tasks to support daily operations
- Assist with calendar management and scheduling appointments or meetings for staff and executives
- Support clerical tasks such as proofreading documents, preparing reports, and managing correspondence
- Provide excellent customer support by responding promptly to inquiries via phone or email and ensuring a positive experience for all visitors and clients
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Familiarity with QuickBooks for bookkeeping and data entry tasks
- Excellent computer literacy, including typing speed and accuracy
- Bilingual abilities are a plus to assist diverse clientele effectively
- Prior administrative or clerical experience preferred; personal assistant experience is a bonus
- Strong time management skills with the ability to prioritize tasks efficiently
- Knowledge of office management procedures, filing systems, and office equipment operation
- Exceptional phone etiquette skills with experience managing multi-line phone systems
Join us in creating a well-organized, welcoming environment where every detail counts! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a thriving workplace.
Pay: $18.00 - $23.00 per hour
Benefits:
- Employee assistance program
Work Location: In person
