Receptionist / Administrative Assistant
Company: Hoff & Leigh Commercial Real Estate
Position Type: Part-Time or Full-Time (Based on Availability)
About Us
Hoff & Leigh is a commercial real estate brokerage dedicated to providing exceptional service to our clients. We are looking for a friendly, organized, and dependable Receptionist/Administrative Assistant to be the first point of contact for our office while supporting our brokers with day-to-day administrative tasks. With over 35 years of experience in the commercial real estate industry, Hoff and Leigh prides itself on best of practice marketing techniques, and being leaders in market knowledge, and outstanding communication with our clients and customers.
Position Summary
The Receptionist/Administrative Assistant is responsible for creating a welcoming environment for clients and visitors, answering and directing phone calls, and assisting with light administrative work to help keep the office running efficiently.
Responsibilities
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet clients, vendors, and visitors as they arrive.
- Respond to general inquiries and route messages to the appropriate team members.
- Maintain an organized and professional front office.
- Assist with filing, scanning, copying, and organizing documents.
- Enter and update information in company databases and spreadsheets.
- Assist with basic marketing and administrative projects as needed.
- Provide general support to brokers and office staff.
Qualifications
- Excellent verbal and written communication skills.
- Friendly, professional, and customer-focused attitude.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize responsibilities.
- Proficiency with Microsoft Office (Word, Excel, Outlook); experience with Google Workspace is a plus.
- Education: High School Diploma
- Ability to maintain confidentiality and handle sensitive information professionally.
- Experience with ChatGBT or AI
- Some experience of answering phones for a company
What We're Looking For
We're seeking someone who embodies our core values of Family, Loyalty, Entrepreneurship, Courage, Communication, and Stewardship. The ideal candidate is comfortable interacting with clients, managing multiple tasks, and contributing to a positive office environment. We are also searching for someone who has a good attitude and is willing to learn new things.
Benefits
- Starting Rate: $18.00
- Mon - Thurs 7:30am to 5pm, Friday 7:30am to 12pm
- Professional and supportive work environment
- Opportunity to learn about the commercial real estate industry
- Growth opportunities within the company
If you are organized, personable, and enjoy working in a fast-paced office, we'd love to hear from you!
Pay: From $18.00 per hour
Work Location: In person
