Company Description
The Charles Stube Company is a third-generation wholesale distributor of dairy ingredients and NYS cheddar cheese operating since 1976 from upstate NY. Our focus is to source high-quality dairy ingredients (powders, fluids, butter, and cheese) at competitive prices for our customers, arrange for delivery, and provide documentation support.
Position Summary
We are seeking a highly organized and detail-oriented Sales Enablement and Operations Coordinator to support our sales, operations, and accounting functions. This position plays a critical role in ensuring the smooth flow of customer orders, inventory transactions, invoicing, collections, reporting, and administrative processes.
This role is intentionally broad and cross-functional due to the small size of the business. Responsibilities may evolve based on business requirements. We are looking for an individual who takes pride in producing high-quality work and can help bridge the gap between sales, operations, and accounting. An accounting/finance background is desirable because of the financial and operational responsibilities associated with this position.
This position requires 20-30 hours per week, with a flexible schedule that can be coordinated based on business needs and the successful candidate's availability. Ideally this candidate will be based in the Miami-Fort Lauderdale area, with flexibility for partial work from home. The Charles Stube Company offers a competitive benefits package, including healthcare and retirement savings opportunities. There are also annual profit-sharing bonuses based upon performance. Specific benefit offerings will be discussed with qualified candidates.
Key Responsibilities
Sales & Customer Service Support
- Support the sales team by processing customer orders, gathering hauling quotes, handling order logistics, preparing order documentation, and coordinating communication with customers, warehouses, and haulers
- Respond to customer requests for invoices, product documentation, shipping issues, and other account-related information.
- Assist in maintaining strong customer relationships through prompt, professional service and follow-up.
- Keep customer and vendor records current.
Accounting & Financial Administration
- Assist with accounts receivable activities, including account research, collections support, and customer credit reviews.
- Prepare and maintain accounting and operational records with a high degree of accuracy.
- Collaborate with management to ensure financial and operational information is timely, accurate, and complete.
Inventory & Operations Coordination
- Support inventory administration by maintaining related records and assisting with inventory reporting.
- Coordinate documentation and communication among customers, vendors, warehouses, and transportation partners.
- Assist with resolving operational issues, freight claims, and other order-related matters.
Administrative & Office Support
- Maintain organized electronic and paper filing systems.
- Prepare, scan, and distribute business documents and records.
- Assist with vendor documentation and special projects as needed.
- Provide general administrative support to help ensure smooth day-to-day office operations.
Qualifications
Required
- High school diploma or equivalent.
- Strong organizational and follow-up skills.
- Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and SharePoint.
- Strong written and verbal communication skills. Good at math.
- Ability to prioritize work in a fast-paced environment.
- Ability to work independently while collaborating with a small team.
Preferred
- Associate's or Bachelor's degree in Economics, Accounting, Finance, Business Administration, or related field.
- Previous experience in accounting, bookkeeping, accounts receivable, accounts payable, inventory management, or office administration. Loan underwriting or wholesale distribution.
- Experience with accounting software/ERP systems (QuickBooks Enterprise).
Pay: $25.00 - $35.00 per hour
Expected hours: 20.0 – 30.0 per week
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
Application Question(s):
- Why are you interested in pursuing a new employment opportunity at this time?
- What are you looking for in your next role?
Education:
Experience:
- QuickBooks: 1 year (Preferred)
Work Location: Hybrid remote in Fort Lauderdale, FL 33334
