We are seeking a detail-oriented, proactive Accounting/Administrative Coordinator to join our growing team.
This role owns our accounts receivable/payable process and keeps our office running smoothly and efficiently. We're looking for a self-starter who thrives on organization and multitasking, with real opportunity to grow within the organization.
Key Responsibilities
Accounting & Finance (AR/AP)
- Manage the full accounts receivable cycle: preparing customer invoices, posting payments, and recording deposits.
- Monitor accounts receivable and proactively contact clients regarding overdue payments.
- Investigate and resolve billing discrepancies and customer inquiries professionally.
- Process vendor invoices for payment, set up new vendors with required documentation, and reconcile vendor statements.
- Assist with monthly financial closings.
Office Administration & Support
- Oversee daily office operations, maintaining a professional and organized environment.
- Manage office supplies, common areas, and staff equipment needs (computers, phones).
- Provide administrative support to the team, including expense reporting and maintaining internal contact lists.
- Take a hands-on, team-oriented approach to a variety of tasks supporting operational success.
Qualifications & Skills
- Experience in an accounting-focused role, such as Accounts Receivable/Payable Specialist, Bookkeeper, or similar.
- Exceptional organizational and time-management skills, with a proven ability to multitask and prioritize.
- Meticulous attention to detail and strong problem-solving ability.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal oversight.
Compensation & Benefits
Salary range: $55,000–$65,000 annually, commensurate with experience.
Benefits: full health coverage, 401(k) with match, PTO, and additional company programs.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
Work Location: In person
