Ready to experience the perfect blend of city energy and outdoor adventure in Northern California? In Sacramento, you can spend your weekends exploring scenic riverfront trails along the American River Parkway, enjoying a day on Folsom Lake, or discovering the charm and rich history of Old Sacramento’s waterfront and boardwalk. From farm-to-fork dining to vibrant local culture and nearby foothill escapes, there’s something here for everyone.
Whatever your heart desires, you’ll find yourself working in and around some of California’s best! At FD Thomas, we’re proud to show you why the Sacramento area is an incredible place to build your career and your life.
We have an exciting opportunity for an experienced Project Manager Assistant (PMA) to join our growing team!
ABOUT US:
F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast.
F.D. Thomas, Inc. is headquartered in Central Point, OR. FDT is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Iñupiat shareholders.
By hiring Great People, we can provide Great Work to our highly valued customers, as we continue to grow an Extraordinary Company!
ABOUT THE JOB:
The Project Manager Assistant (PMA) plays a key role in supporting the successful planning and execution of projects from start to finish. In this role, you will partner closely with Project Managers and cross-functional teams to help drive organization, efficiency, and execution—ensuring projects stay on track, on budget, and aligned with client expectations.
You’ll be joining a well-established, collaborative team where your contributions will be valued from day one. This is an opportunity to make an immediate impact while learning from some of the best in the industry. Your attention to detail, proactive mindset, and drive to succeed will position you to thrive and grow within the organization.
RESPONSIBILITIES INCLUDE:
PROJECT ADMINISTRATION:
- Contract Administration and New Job Set up
- Assist with Contract Review as required
- Creates and distributes project management meeting minutes and action items.
- Purchasing and inventory of office supplies.
- Time Tracking and Payroll uploads
- Maintains and organizes various project documentation, including Purchase Orders, T&M Tallying/Compiling, and Productivity Tracking for Payroll Upload.
- Maintain an accurate and up-to-date project files
- Scan/Attach all pertinent docs to Viewpoint (contracts, invoices, subcontracts, audits, forms, submittals, reports)
- Manages the billing process and coordinates with project management to ensure proper paperwork, monthly payment applications, and retention payments are processed timely and accurately.
- New hire processing for field personnel in collaboration with the corporate HR department, including Union Dispatches, Pre-Placement Testing, Safety Orientations, Etc.
- Update Monthly projections as directed by PM’s
- Assembly & dissemination of submittals and safety plans in collaboration with the project manager.
- Assist with PM as directed
o RFI’s – Requests for information
o PCO pricing, both lump sum and T&M
o Assist PM with project schedule updates
o All other tasks as directed
NEW JOB SET UP:
- Set up Projects in Vista
- Create Job Files
- Order Insurance, Bonds, etc.
JOB CLOSEOUT:
- Prepare, collate, and distribute all Close-Out documents and distribute items per project.
OTHER RESPONSIBILITIES:
- Miscellaneous assistance in all administrative processes as related and as requested by PM
- Manage multiple priority meetings including all deadlines in a complete and timely manner
- While it is impossible to list every duty that may be asked of an employee, the Employer may ask that an employee do other duties as the business need arises
ABOUT YOU:
FD Thomas believes our most valuable resource is our family of skilled, loyal, and professional employees. Our formula for success is easy, we believe Great People + Great Work = an Extraordinary Company. We not only look for people who possess the great skill sets and experience in the industry, but people with “can do” attitudes and train them to work to FDT standards. Our company passion and purpose are to leave things better than we found them.
In addition to your passion and purpose, to be successful in this PMA role, you will possess the following:
- High School diploma or equivalent, AA Degree Preferred
- Computer proficient with MS Office applications (Excel, Windows, Outlook, etc.)
- 2+ years’ experience in a similar position or college credit equivalent
- Must be able to take direction and complete projects as assigned
- Able to use general office equipment (Phone, Fax, Copier, Scanner)
- Ability to learn new software, processes, and procedures. Must have good solid math abilities in basic calculations.
- Good math skills with basic computations such as add, subtract, multiple, divide, etc.
- Excellent customer service and problem-solving skills in a professional environment
- Must be able to multi-task, organize and prioritize work with minimal supervision
- Remain calm in high stress environments while multi-tasking
- Courteous, personable, and professional manner
- Self-motivated, able to work without direct supervision and problem-solving effectively
We thank you for your time in learning a little about us here at FD Thomas, as well as the opportunity we have available for someone who is Dependable, People-oriented, and Achievement-oriented.
You will find we offer a competitive pay range of $25 – $35 per hour (depending on the combination of experience & education. ), with a generous Benefit Plan which includes PTO, matching 401k, Paid Holidays, Medical, Dental, Vision options, and much more!
EEO Statement:
ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.
ASRC Industrial, (“AIS”), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k) matching
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have at least 2+ years of project coordination or PM support experience?
- Are you proficient in Excel and project tracking tools?
- Describe your experience with project documentation (RFIs, submittals, change orders, meeting minutes).
Work Location: In person
