Job Summary
Coordinator for Worship and Music
Christ Church Cathedral
Christ Church Cathedral, Houston, TX, seeks a full-time Coordinator for Worship and Music, who, under the direction of the Director of Music and Canon Vicar, will coordinate the logistics of the parish’s liturgical and musical life.
Liturgy and worship sit at the heart of our church’s weekly rhythm and is one of the primary ways our community seeks to praise God and form disciples of all ages. We have five Sunday services that welcome an average of 470+ parishioners in person, not to mention hundreds more online, and which we achieve with the help of dozens of volunteers each week. Our music program consists of volunteer and professional adult singers and will be adding children’s/youth choirs in the next 12-18 months. In addition, we have dozens of other special services throughout the year, such as choral evensongs, holiday services, funerals, and more, all of which require additional preparation and support.
Collaborating with clergy and other staff, the Coordinator for Worship and Music will play a key role in ensuring the smooth planning and implementation of the abovementioned (from preparation, to coordinating volunteers, to day-of support), and in doing so help the whole community to more fully worship God.
LITURGY/WORSHIP:
● In consultation with the Canon Vicar, place all worship services on the calendar and submit corresponding communications requests as needed
● Serve as primary staff point of contact for lay leaders as they need assistance with Recruiting, scheduling, and managing all liturgical volunteers including but not limited to: Lectors, Lay Eucharistic Ministers, Worship leaders, Acolytes, Ushers, and Altar Guild.
● Serve as primary Planning Center Services assistant for the above ministries as scheduling needs arise.
● Coordinate trainings for liturgical volunteers in consultation with the Canon Vicar.
● Scheduling and coordinating retirement home services at several local facilities.
● Assist with clergy service scheduling.
● Assist with coordination of special services, such as preparation for Lessons and Carols and Easter Vigil readers and creation of materials.
● Make sure all liturgical ministries have supplies such as attendance sheets for ushers, printed lessons for special services, and other needs as they arise.
● Execute weekly liturgical administrative duties such as posting updated ORDOs, ROTAs, and Prayers of the People for lay leaders on Sundays and weekday Noonday prayer.
● Serve as primary coordinator for baptisms, including scheduling and workshop information, record maintenance (data base and green book), certificate production, and point of contact for candidates.
● Serve as primary coordinator for confirmations (twice annually), including certificate preparation, completion of forms required by the diocese for Bishop’s visits, and record keeping in our database and in the green book.
● Serve as primary coordinator for all funerals. This includes coordination with families, our facilities and clergy staff, as well as lay leaders. It also includes maintaining the record book, coordinating the church wide announcements, and assisting with day of needs.
● Use Planning Center Services and other tools to coordinate worship events and volunteers.
MUSIC:
● Manage calendar and appointments for Director of Music
● Coordinate, in conjunction with the DOM, the needs/schedule, etc. of the 1pm and 5pm services.
● Manage communications with Staff singers
● Communicate weekly via email with members of adult choir and in due course, parents/guardians of the children’s and youth choirs; answer queries from newcomers and participants.
● Keep the music program’s calendar, including the rehearsal and service schedules in conjunction with the building calendar.
● Coordinate RSVPs and create participation lists for weekday rehearsals and 2-3 Sunday services.
● Oversee the music library and its use. Order, number, and file copies of sheet music; distribute music to folders of children and youth choristers each week; oversee volunteers who distribute music for the adult choir; refile music after use.
● Coordinate with the volunteers who Manage choir vestments.
● Anticipate and address the program’s needs.
● Oversee volunteers who serve as a part of the music ministry.
REQUIRED SKILLS AND EXPERIENCE:
● Excellent organizational skills and attention to detail.
● Experience in an administrative position or extensive internship experience.
● Ability to treat confidential information with care; seeks assistance from others for help in dealing with pastoral issues.
● Excellent interpersonal and communications skills and the ability to welcome and interact positively with a large, multi-generational community.
● Excellent computer skills and knowledge of Microsoft office suite and desktop publishing software; willingness to learn Planning Center, Slack, and Google suite.
● Ability to focus on the task at hand while dealing with interruptions and juggling changing assignments.
● Willingness to take on new assignments and to seek out training opportunities; ability to connect the dots between the many moving parts of an active and historic parish.
DESIRED SKILLS AND EXPERIENCE:
● Experience and comfort operating within a religious organization.
● Three to five years’ experience, preferably in a church, non-profit organization or educational institution.
● Ability to work in a fast-paced environment that requires a willingness to be flexible, exercise problem solving skills, and maintain a high level of confidentiality
POSITION STATUS:
● Full Time, $25-26 per hour, non-exempt
● Normal work schedule: Monday-Friday. Occasional weekends are required.
● Full Benefits
TO APPLY: Please send your cover letter and resume to [email protected]
Pay: $25.00 - $26.00 per hour
Benefits:
- 401(k)
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative: 2 years (Preferred)
Ability to Commute:
- Houston, TX 77002 (Preferred)
Work Location: In person
