Data Entry Clerk

Fifth Judicial District of Pennsylvania
Pittsburgh, PA

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Job Details

Full-time
$42,156 a year

Benefits

Disability insurance
Health insurance
Dental insurance
Life insurance

Qualifications

Computer operation
Confidential information handling
Phone communication
Computer literacy
Writing skills
Copy machines
Fax machines
Telephone systems
Typing
Public relations
Clerical experience
Faxing

Full Job Description

JOB ANNOUNCEMENT:

Position:

Data Entry Clerk

Classification:

Clerical

Location:

Juvenile Court - Family Law Center

440 Ross Street

Pittsburgh, PA 15219

Job Status:

Full-Time, Benefits Eligible

Salary:

$42,156 annually

SUMMARY:

This is a position within the Information Management Department of the Court of Common Pleas of Allegheny County, Family Division, Juvenile Section. The Data Entry Clerk’s responsibilities include greeting and assisting the public and Juvenile Court staff, processing police reports, Children, Youth and Family referrals, Shuman Admissions and data entry into Court Database. This individual must possess good public relations skills, good interpersonal skills and work as part of a team. Assignments may involve some initiative and independent judgment; incumbents receive daily oral instructions.

QUALIFICATION REQUIREMENTS:

The incumbent must possess the educational level of a high school degree or its equivalent and six months experience in an office or court setting; or any equivalent experience or training which provides the required knowledge, skills and abilities

The incumbent must have the ability to follow general clerical and office procedures and practices
possess excellent organizational and interpersonal skills, accurate typing skills, and the ability to work with minimal supervision
Must be able to work effectively with the public and staff
This individual is expected to perform position responsibilities within six months of assumption of duties
Computer, typewriter, copier, facsimile, telephone system, shredder
Must be able to work in confidential office conditions
Must be able to sit, reach, bend, stoop, stand, and perform repetitive motions with wrists, hands, and fingers
Must be able to perform daily writing, typing and computer input assignments, open/close files, operate office machines
Must be able to use phone system, able to read reports and computer screen
Requires manual dexterity and range of hearing/vision sufficient to perform job duties
Must be able to read computer screen
Must be able to clearly communicate with public/coworkers
Must be able to stand, open files and operate office machines, must be able to write, type and use phone system

LICENSE REQUIREMENTS: OCYF Child Abuse History Clearance, FBI Clearance, PA State Police Clearance

ESSENTIAL DUTIES & RESPONSIBILITIES:

Answering, screening and routing callsto appropriate parties

Providing information or forwardinginquiries and requests to appropriate staff

Processing case closings, recordchecks, police reports and referrals, PO assignments and Court dispositions

Researching criminal records asrequired

Updating files and statistics on thecomputer; following the establishedprocedures for manually filing, retrieving and purging files

Processing incoming mail, and preparingoutgoing mail

Operating office equipment such as thecomputer, copier, facsimile, telephone

Registering the public as they arrivefor scheduled hearings

Checking police referrals for accuracyin crimes code number, sections and gradings

Researching prior arrests

Acting as liaison with police to obtainaccurate information on juvenile arrests

Enter critical data into JCMS databaseon a daily basis from various sources

Organize and prepare files for storage,which includes database entry and hardcopy file storage

Completing additional assignments in atimely and accurate manner

Assisting/substituting in other areasas neede.

Enter critical data into JCMS databaseon a daily basis, which is used as a central depository for all Juveniledocumentation

Researching criminal records asrequired

Processing police referrals

BENEFITS:

Standard health and fringe benefits plans available. This includes health; dental; life, accident, and disability insurance plans; sick leave and vacation benefits.

HOW TO APPLY:

Applications are submitted online until the posting is closed, August 31, 2026. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. Please include a cover letter and resume, which may be uploaded or sent to the address below. If you have additional documents that can’t be uploaded, please mail or fax them to the address below. You may also complete an application at the address below on Mondays, Wednesdays or Fridays from 9:00 am – 11:00 or 1:00 pm – 3:00 pm:

Fifth Judicial District of Pennsylvania
Family Division, Juvenile Section
Juvenile Probation Administration
Family Law Center, 2nd Floor-Suite 2001
550 Fifth Avenue
Pittsburgh, PA 15219
Fax: 412-350-0230

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