Legal Billing Coordinator
FLSA Status: Non-Exempt
Department: Accounting
Reports To: Firm Administrator
POSITION SUMMARY:
Bush Rudnicki Shelton P.C. has an exciting full-time employment opportunity for a Legal Billing Coordinator in our Arlington, Austin, or Houston offices. The Legal Billing Coordinator is responsible for coordinating client billing processes, ensuring accuracy, compliance with engagement terms, and adherence to firm billing guidelines. This role partners closely with attorneys and firm leadership to deliver timely, accurate, and client-compliant billing services.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Client Billing & Matter Setup
- Open and maintain client and matter records, including billing formats, rates, and contact details.
- Review engagement letters to ensure billing compliance and configure systems accordingly.
- Set up and manage special billing arrangements, rates, and disbursements.
- Apply trust/retainer funds at time of billing as needed.
- Submit e-bills, rates, budgets, appeals, etc. into various e-bill sites as needed.
Pre-Bill & Invoice Management
- Manage the receipt of prebills.
- Generate, distribute, and track pre-bills for attorney review and approval as requested.
- Follow up on outstanding pre-bills and escalate non-compliance to firm leadership.
- Edit and finalize bills per attorney instruction while ensuring adherence to firm billing policies.
- Process write-offs and billing adjustments as approved.
Compliance & Collaboration
- Ensure compliance with firm billing guidelines and client billing requirements.
- Support internal audits and respond to billing-related inquiries.
- Partner with attorneys and firm leadership to address complex billing scenarios.
Qualifications:
- Bachelor’s degree preferred; high school diploma or GED required.
- Minimum 3-5+ years of legal billing experience; law firm experience required.
- Must be open to working full-time onsite. This will never be a hybrid working position.
- Proficiency with legal accounting and e-billing systems; Centerbase experience highly preferred.
- Strong knowledge of e-billing is required.
- Strong organizational, analytical skills.
- Strong computer proficiency in the following Microsoft Office programs – Excel, Outlook, and Word.
- Ability to work under time constraints, alone or in a team environment.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Interpersonal skills necessary to communicate in person, by e-mail, and telephone to provide information with courtesy and tact to clients, attorneys, and other staff members.
Working Conditions:
This role operates in a professional office environment and may require more than 37.5 hours per week during peak periods. Evening or irregular hours may be required based on firm needs.
Ability to Commute
1. Arlington, TX 76011, Houston, TX 77056, or Austin, TX 78738
Work Location
This position is in-office. This is not, nor ever will be, a hybrid or remote position.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Physical Setting:
Experience:
- Accounting: 2 years (Preferred)
- Microsoft Office: 2 years (Preferred)
- Legal Billing: 2 years (Preferred)
Work Location: In person
