Job Description - Receptionist / Administrative Assistant
As the receptionist / administrative assistant at Revival Home & Professional Construction, you play an essential role in the day-to-day operations of the company. You will be the first point of contact for clients while providing administrative support that helps keep our office organized and our construction projects running smoothly. Your professionalism, attention to detail, and willingness to take initiative will contribute to the success of our team and the exceptional service we provide to our clients.
Benefits
- Health, vision, dental, and life insurance
- Paid holidays
- Paid time off
Schedule
- 8-hour shifts
- Monday through Friday
- 8am-4:30pm
- No weekends
- Work Location: In person
Responsibilities and Duties
- Answer incoming phone calls for multiple businesses, gather client information, and respond to general inquiries
- Accurately relay phone messages and client information to the appropriate team members
- Enter and maintain client and project information in Buildertrend
- Schedule client meetings and site visits
- Scan, organize, and file physical and digital documents
- Apply for building permits and schedule required inspections
- Maintain registration records and documentation for all company vehicles
- Organize and manage vehicle keys, project keys, and building access keys
- Keep the office stocked with supplies, including office materials, breakroom items, and cleaning supplies
- Order construction materials, tools, equipment, and other supplies needed for projects and field personnel
- Coordinate and schedule office events and activities, including certification training, safety meetings, annual Christmas parties, and client meetings
- Order, organize, and maintain inventory of company merchandise
- Provide administrative support to other office personnel as needed to help keep projects organized and on schedule
Qualifications, Skills, and Competencies
- Strong typing and computer skills
- Proficiency with Google Drive and the ability to quickly learn new software and technology
- Adaptability and flexibility to take on new responsibilities as the company continues to grow
- Strong organizational and coordination skills with the confidence to communicate schedule requirements
- High level of integrity, a strong work ethic, and the initiative to identify and complete tasks without constant direction
- Excellent attention to detail, problem-solving abilities, and the ability to coordinate multiple people, projects, and priorities
- A growth mindset with the determination to continually improve in all areas both personally and professionally
Training and Development
- Training provided in construction project fundamentals and company processes.
Experience Required
- 2-5 years of administrative experience is preferred, but willing to train for the right individual who is organized, dependable, eager to learn, and enjoys helping a team succeed.
What We’re Looking For
- An individual who would like to contribute to the company not just as an employee but as a member of the family. We’re team oriented and we genuinely care about and support each other both at work and in our personal lives. We are intent on being a positive influence in our community by providing clients with products and services that are always defect free, timely, and most importantly communicate care.
Pay: $18.00 - $24.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
