MetroCal is looking for someone that is reliable, self motivated, pays attention to detail, can be discreet, and is honest and trustworthy to fill our Bookkeeping and AR/AP position. This is an in-person position. This person would be responsible for bookkeeping/accounting records. This person may also be asked to perform some HR and administrative tasks.
Tasks include, but not limited to:
- Enter Bill into QuickBooks Enterprise. Paying Bills via check, credit card or online. This includes recording auto-payment transactions as well.
- Receive and Record payments from customers via, Checks, ACH or charging their Credit Card through and online Gateway/Portal.
- Get the mail and prepare bank deposits. May be asked to bring deposit to Bank on occasion.
- Sending invoices to our customers in real-time.
- Daily reconciling to keep accounting records up to date and accurate.
- Monthly Reconcile bank statement to ensure our QuickBooks records match.
- Provide monthly documents to our CPA to ensure financial statements are completed in a timely manner.
- Perform collections on Past Due aged receivable via emails, phone calls, sending letters. Whatever is most effective for that particular customer.
- Provide accurate weekly payroll worksheet to our payroll service.
- Perform journal entries our CPA provides us with the weekly payroll.
- Keep accurate "Stats" on Technician's billable work. This gives us a measurable on Tech's performance during reviews.
Other duties may include: Cover phones when office administrator is unavailable, clerical tasks to help reduce department managers administrative tasks.
- Examples: Assist with Quotes, Work Orders, Packing slips, typing reports, data base entry.
Filling out forms requested by our customer and suppliers.
- Examples include: W9's, COI (Certificates of Insurance), ACH Payment Forms, Trade References, Tax Exempt Form, etc.
This person will also take on a couple roles while here.
1) Watch dog for our finances. Examples: Ensuring expenses turn in for reimbursement are legit, watching our bank account and credit card for fraudulent activity, ensure our suppliers and venders are not over charging us, etc.
2) Accuracy Checker. Basically making sure everything in the work order folder is correct. Examples: The Purchase Order on our Invoice match the PO# the customer provided, customer and vender information is in our QuickBooks accounting system is accurate and up to day, Ensure we are charging enough for shipping and subcontracted work, etc.
Our Office hours are 8am - 5pm, Monday - Friday. We would prefer you work 4-5 hours per day from 9am to 2pm. However, we are flexible. You may pick your hours to fit your schedule but there must be some structure. It cannot be a different schedule every week. We do understand things come up that causes us to deviate from our set schedule. If five days per week cannot work for you, it is possible four days, 5-6 hours per day may work for us. You may propose some other schedule as long as it is structured and the job gets done.
At least one year experience as a bookkeeper using QuickBooks Enterprise or another similar accounting software is preferred. Proficient with Microsoft Office is a plus. Excel and Outlook most relevant.
MetroCal understands we will have to provide some training to any individual that accepts this position. It takes time and instruction to understand the work flow process of any company.
Starting pay will vary depending on experience. Starting pay range: $18.50 - $21.50/hr.
Work Location:
Work Remotely
Job Type: Part-time
Pay: $18.50 - $21.50 per hour
Expected hours: 24.0 – 26.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
Experience:
- Bookkeeping or AR/AP: 1 year (Required)
Work Location: In person
