Administrative Assistant – Consulting & Engineering firm
Schedule: Full-time, Monday–Friday, onsite
Pay: $23–$26 per hour
The Administrative Assistant will work closely with project managers, accounting staff, and technical professionals to prepare client reports, process project documentation, support invoicing, and coordinate daily office operations. The ideal candidate has at least two years of administrative experience and is comfortable working with detailed, deadline-driven documents in a professional environment.
Key Responsibilities
- Edit, proofread, format, and assemble environmental and engineering reports
- Ensure report tables, references, attachments, and formatting are complete and accurate
- Prepare and submit project documentation to clients and government agencies
- Provide administrative support to project managers and multiple technical teams
- Assist with invoicing, budget tracking, and supporting documentation
- Prepare work orders, master service agreements, and subcontractor agreements using established templates
- Organize and maintain electronic and physical project files
- Answer and route telephone calls and client inquiries professionally
- Support general office operations and assist with special projects as needed
- Travel to the Cherry Hill, NJ office approximately one day per week initially only
Qualifications
- At least two years of administrative experience in a professional, fast-paced environment
- Strong proficiency in Microsoft Word and Excel
- Excellent proofreading, document-formatting, and organizational skills
- Exceptional attention to detail and commitment to accuracy
Preferred Qualifications
- Experience supporting an environmental consulting, engineering, construction, or other project-based organization
- Experience formatting lengthy technical reports containing Excel tables
- Familiarity with Deltek Vantagepoint or a similar project-management or accounting system
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Pay: $24.00 - $28.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
