Operations & Office Coordinator
Location: Conroe, Texas
Company: VMI Security
Position Summary
VMI Security is seeking a highly organized, energetic, and self-motivated Operations & Office Coordinator to oversee the daily administrative and operational functions of our growing U.S. headquarters in Conroe, Texas. This is a hands-on role for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats.
The Operations & Office Coordinator will be responsible for ensuring the office, warehouse, and administrative functions operate efficiently while supporting logistics, customer service, HR administration, purchasing, scheduling, and day-to-day business operations. This individual will play a critical role in helping VMI continue its rapid growth by keeping people, processes, and resources organized and running smoothly.
Key Responsibilities
- Coordinate and optimize the daily operations of the Conroe office and warehouse.
- Manage inbound and outbound shipments, deliveries, and logistics coordination.
- Maintain an organized, professional, and efficient office environment.
- Coordinate office supplies, equipment, vendors, and facility maintenance.
- Schedule meetings, travel, training, and company events.
- Assist with purchasing, inventory tracking, and vendor communications.
- Support customer order processing and internal operational workflows.
- Assist with onboarding new employees and provide administrative HR support, including personnel files, benefits coordination, and training documentation.
- Maintain company records, policies, and operational documentation.
- Coordinate shipping documentation and support production scheduling as needed.
- Support executives with administrative and operational projects.
- Identify opportunities to improve workflows, increase efficiency, and eliminate bottlenecks.
- Work collaboratively with Sales, Service, Production, and Finance to ensure smooth daily operations.
- Perform other duties as assigned to support the needs of a growing business.
Qualifications
- Minimum 5 years of experience in an office operations, office management, business administration, or operations coordination role.
- Experience working in a fast-paced, high-growth, multifaceted business where priorities change frequently.
- Demonstrated ability to manage multiple projects simultaneously while maintaining exceptional attention to detail.
- Strong organizational, planning, and time management skills.
- Proven ability to prioritize tasks and solve problems independently.
- Excellent verbal and written communication skills.
- Strong computer proficiency, including Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience with ERP or CRM systems is a plus.
- Professional, positive attitude with a customer-service mindset.
- Ability to work independently while supporting a collaborative team environment.
Physical Requirements
- Ability to occasionally lift and move boxes or equipment weighing up to 50 pounds.
- Comfortable working in both an office and warehouse environment.
- Willingness to assist with organizing inventory, maintaining warehouse cleanliness, receiving shipments, and other hands-on operational tasks as needed.
- Ability to stand, walk, bend, and perform light physical work throughout the day.
Preferred Qualifications
- Experience supporting manufacturing, logistics, security technology, or industrial equipment businesses.
- Experience with purchasing, shipping, inventory management, or supply chain coordination.
- Basic HR or payroll administration experience.
- Experience implementing process improvements or office systems.
What Success Looks Like
The successful candidate will become the operational backbone of the Conroe office by keeping daily activities organized, ensuring logistics run smoothly, supporting employees across departments, and continuously improving operational efficiency. This role is ideal for someone who enjoys ownership, thrives in a growing company, and takes pride in creating structure, organization, and accountability.
VMI Security offers competitive compensation, opportunities for career growth, and the chance to be part of an innovative team delivering advanced security screening technologies across the United States.
Pay: $24.50 - $29.50 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have any experience or knowledge of X-ray producing equipment?
Education:
Experience:
- Operations Coordination: 5 years (Preferred)
Ability to Commute:
- Conroe, TX 77304 (Preferred)
Work Location: In person
