Employment Type: Full-Time
FSLA: Salary/Exempt
Division: Project Management
Department: Project Management
Reports to: Senior Project Administrator / Project Executive
Supervisory Duties: No
The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized.
Responsibilities / Essential Functions-
Set up and management of Project Management website (Procore).
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Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
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Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request.
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Create document logs for contracts.
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Assist project team with submittal and material delivery log upload and updates, dunning letters.
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Subcontractor change order processing and tracking.
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Assist with subcontractor insurance tracking.
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Finalize Owner contracts and Owner change orders through AIA software.
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Distribute Raving Fans surveys to clients and executives.
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Support with receiving/organizing closeout documentation and submitting to client.
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Review and submit expense reports for Project Management and Project Services Group personnel.
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Track certified payroll.
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Site office/trailer setup, order office supplies, shipping labels upon request.
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Provide assistance with conference call setup, notification, calendar events.
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Aid in meeting and event preparation, scheduling, and meeting minutes.
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General administrative support of project team members.
Key Skills-
Outstanding attention to detail and an ability to prioritize and work on multiple tasks.
- Proactive, self-motivated, innovative, collaborative, problem solver.
- Proven ability to excel in a fast-paced environment.
- Strong team player with a positive attitude.
- Strong written and oral communication skills.
Required Experience
- A bachelor’s degree in a relevant field.
- Proficient in Timberline PM software.
- Proficient in Procore, or similar program.
- Proficient in DocuSign.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
