Job Title: Office Manager
Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624
Job Type: Full-Time, Non-Exempt
Reports To: HR Manager
Position Overview:
We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and provide critical support across our Accounting, Human Resources, and Project Management functions. This is a dynamic, multi-faceted role ideal for a professional who thrives in a fast-paced environment and enjoys working collaboratively across departments.
Key Responsibilities:
General Office Management
-
Oversee the smooth operation of the office, including supplies, vendor coordination, and facilities management.
-
Serve as the primary point of contact for internal and external administrative communication.
-
Maintain organized physical and digital filing systems.
Accounting Support
-
Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed.
-
Coordinate with finance staff to prepare documentation for audits, tax filings, and budgeting.
Human Resources Support
-
Assist in recruitment coordination, including posting job ads, scheduling interviews, and onboarding new hires.
-
Maintain employee records and ensure compliance with company policies and legal requirements.
-
Coordinate training sessions, staff meetings, and employee engagement activities.
-
Help manage payroll documentation and timekeeping records.
Project Management Support
-
Provide administrative assistance to project teams, including tracking deliverables, timelines, and resource allocation.
-
Prepare reports, meeting notes, and project documentation as needed.
-
Help coordinate project-related meetings, follow-ups, and task assignments.
Qualifications:
-
Proven experience in office management or administrative support roles.
-
Strong familiarity with accounting principles and HR processes.
-
Excellent organizational and multitasking abilities.
-
Proficient in Microsoft Office Suite and project management tools (e.g., Asana, Trello, or similar).
-
Strong written and verbal communication skills.
-
Ability to handle confidential information with discretion.
Preferred Qualifications:
-
Associate’s or Bachelor’s degree in Business Administration, Accounting, HR, or a related field.
-
Experience with accounting software.
-
Previous experience supporting project management teams.
What We Offer:
-
Competitive salary and benefits package.
-
Opportunities for professional development and growth.
-
Supportive, collaborative work environment.
