Position Type:
Educational Support Staff/Administrative Assistant
Date Posted:
5/14/2026
Location:
LaGrange, IL
Date Available:
August 2026
Closing Date:
When filled
LADSE West - Administration Assistant - Building Secretary
Description:
11 month full-time position (210 days) ~ 7 hours/day, includes working Extended School Year (ESY) summer school program
Working Conditions:
Excellent health benefit package, generous holiday schedule.
Salary: $40,000.00/year
Insurance rates 2026:
https://drive.google.com/file/d/1DNMkb_h6NIwCZt9N2tlLZCHkucAj0xLl/view?usp=sharing
JOB GOAL: Provide office support to the LADSE West Building & Administration
Location Address: LADSE West - 1640 Newcastle Ave, Westchester, IL 60154
REPORTS TO: Program Coordinator/Director of Business Services
QUALIFICATIONS:
1. Strong interpersonal skills
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Active listener
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High proficiency in word processing/typing skills
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Good organizational and multitasking skills
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Good telephone skills
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Excellent problem solving skills
DUTIES AND RESPONSIBILITIES:
General
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Assume personal responsibility for professional performance and growth.
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Communicate and collaborate effectively with others using a variety of methods.
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Utilize effective problem solving processes.
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Exhibit professionalism in appearance and demeanor.
Specific
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Perform the usual routines and practices associated with a busy, productive, and smoothly run office.
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Multi-task a variety of duties including answering phones, staff/student questions, greeting parents/staff/visitors to the building, and managing frequent interruptions.
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Assist with preparing for building meetings, teacher in-services, and other events.
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Prepare and disseminate school and teacher directives/communications.
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Complete daily employee attendance reports.
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Communicate any ongoing issues in weekly email to the Program Coordinator/Director of Business Services. Include the Program Coordinator/Director of Business Services in any emergency communications.
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Maintain student records and files as required for attendance, lunch program, and medical records.
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Type correspondence, reports, and staffing confirmations, teacher, and parent mailings
- Assist with Extended School Year (ESY) registration and work as the on-site secretary during the ESY program during the summer.
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Assist with state assessment coordination and reporting.
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Manage Coordinator's calendar and Google Drive
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Order and organize instructional materials/supplies per Program Coordinator's request.
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Request and update student educational and medical information.
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Perform support duties as may be assigned by the Program Coordinator/Director of Business Services and/or Executive Director.
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Schedule IEP meetings and send out notification of conferences, IEP documents, and other District communications regarding students.
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Complete other office tasks as assigned (e.g. copying, lamination, lunch pick up , etc.)
