Job Title
Administrative Specialist
Applications Accepted From
Public: Open to the public , AFSCME 3200 University Wide
Special Instructions to Applicants
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC
SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER,
CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Please complete the online application and attach required documents.
Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contract details, including email addresses.
Review of applications begins immediately and continues until the position is filled. Apply online with requested documents by the posting end date for full consideration.
All offers of employment are contingent upon the successful completion of a background check.
In an effort to make the process of awarding bid upon positions more efficient, the successful candidate must indicate at the time of offer whether they accept or decline the position.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Job Description
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.
Job Responsibilities
- May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
- Resolves complex and unique problems that require an ability to interpret established policies and procedures.
- Oversees department unit administrative processes.
- Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
- Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
- Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
- Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
- Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.
Minimum Qualifications
Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.
An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
Associate’s degree in business, accounting or related field Valid driver’s license 1-year experience in Work Force Proficiency in Microsoft applications such as excel, word, teams, OneDrive 1-year experience in OBI
Working Conditions/Physical Demands
Department
Culinary Services
Pay Rate
The starting salary range begins at $16.84 and up to $26.11 per hour, dependent on education and prior experience while considering internal equity. Employees also enjoy a generous benefits package such as one meal per work shift, paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, and more. Additionally, information is available at https://www.ohio.edu/hr/benefits
Total Compensation Estimator (For Full-Time Benefits Eligible Employees)
Discover the full value of joining Ohio University by clicking this link:
https://www.ohio.edu/hr/compensation/total-compensation-estimator
Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.
See details on what we offer in one place and compare different options for retirement and insurance.
Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.
Posting Close Date
08/31/2026
Job Category
Classified AFSCME 3200 Bargaining Unit appointment
Planning Unit
Vice President for Student Affairs
Work Schedule
Generally, Monday-Friday 8:00 a.m. – 5:00 p.m. Some work outside of normal business hours may apply.
Expected hours worked per week
40 hours per week
Expected duration of assignment
Permanent
Applicants may contact this person if they have questions about this position.
Jessie Brammer
Non-Discrimination Statement
Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.
